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Virtual Assistant cover letter example

A virtual assistant can be a savior for a busy professional in so many industries. Once the preserve of the high-flying entrepreneur, a (virtual) personal assistant is now popular for a wide range of professionals. If they organize work streams and lines of communication in the right way, they can be the glue that holds everything together.

While many of the activities may be the same as a normal personal assistant such as booking travel (yes, that is a thing again), managing customer communications, booking accommodation, arranging meetings, and managing social media, virtual assistants can also easily and unobtrusively take part in virtual meetings (taking notes) and be present in all sorts of virtual events to represent their boss.

The flexible nature of the work is unsurprisingly attractive, and many young professionals are seeing this as a way into the work of work. Building relationships in this way is a fantastic entry-level opportunity into their dream industry and they don’t even need to risk a move away from their home city to achieve it.

While a virtual assistant resume should cover the practical matters of their career experience, the cover letter is much more concerned with their personality and approach to work. Telling a couple of stories about the biggest achievements in your career will go a long way to persuading a potential hiring manager to have a chat with you.

In this virtual assistant cover letter example and writing guide, we look at:

• Selecting the best cover letter format for the role in question
• Making the most of each cover letter paragraph (header, greeting, intro, body and conclusion)
• Which content to include in your cover letter
• Mistakes to avoid with your virtual assistant cover letter

Check out Resume.io’s library of hundreds of free cover letter samples for even more writing advice and adaptable examples.

Best format for a virtual assistant cover letter

The format of a virtual assistant cover letter should follow the traditional norms. Virtual assistants should be experts in the etiquette of correspondence, so getting this wrong would not look good. Structure the cover letter with the following sections:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

Every section can carry various career stories, but there should be a flow to the cover letter that conveys consistency, reliability, and efficiency. If these threads run through the cover letter, your potential future boss will know that a potential future interview will be similar.

The virtual assistant cover letter should be customized to the precise requirements of the role. Have a look at the job description and consider the likely activity of your future hiring manager. This requires a fair bit of research, but you really need to put yourself in their position. What will they need from you and how can your past shine a light on your potential to deliver the best possible service? Do not send the same cover letter to everyone – you only get one chance. Make the most of it.

The Resume.io comprehensive cover letter guide shares more about the general intricacies of writing a cover letter – from font sizes to format options. You might also find that our virtual assistant cover letter example below gives you some ideas:

Virtual assistant role

Dear Ms. Pannock,

I can promise you that there will be nothing virtual about my assistance. I am currently looking for a third client to fill my schedule and my other two clients can attest to how I make a very real difference. We might not sit at the same desk, but I will seek to make your working process smoother and ensure that your clients are blissfully happy. 

As a former customer service representative and administration manager, I understand the importance of timely communication and faultless organization. I am used to working with marketing professionals and enclose a portfolio of graphic design work that I created. I enjoy giving my clients space to channel their creativity, but I also revel in being an outlet whenever I can. Sometimes you just need someone to listen without judgment.

I appreciate the thought that went into your role description and can say that I already do 95 percent of the tasks for my other clients including scheduling, social media management, competitor research, and customer support. There are certain synergies to be enjoyed when you work for an industry-specific client base, so I will hit the ground running. My involvement can flex with your needs, but for me it is vital to get to know each other well first. The first couple of weeks will follow a structured introductory path that will set us up for success.

I am proficient in all forms of marketing software, am constantly updating my knowledge with virtual training sessions and seek to use technology to transform how I do things.

Having visited your social media platforms, I am excited about the possibility of a (virtual) meeting and look forward to getting to know you a little better.

Heather Clearwater

Have a look at some other administrative cover letter examples and get inspired:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Administrative Officer cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Secretary cover letter sample

Cover letter header

The cover letter header can be likened to a presentation that you have prepared for a management meeting or a social media post to impress some sales prospects. It has to look the part to persuade someone to read the words that follow.

There are many different designs that you can choose, but in terms of the information required it is relatively simple. Include your full name, email address and mobile number at the top of the cover letter. This information will be repeated from your resume, but you never quite know when a hiring manager may decide to send that interview invite.

Candidates should not include their full postal address as there are privacy and data protection issues – the town and state will be fine, but even that is not required. In terms of the employer “inside address” – this is an outdated convention that only the most formal of employers will expect. In the age of remote working and multiple it is also hard to ascertain exactly where the hiring manager is based. Our advice would be to omit it.

Cover letter greeting

Respecting the formality of communication is crucial for a professional virtual assistant, so keep the style of greeting on your cover letter formal. You might wish to strike up a friendly connection with your future boss at an interview, but refrain from using their first name at this early stage. A “Dear Mr/Mrs/Ms Surname” cannot be faulted.

As the role is such a personal one, you should really try everything to find out the name of your future boss and address the letter to them. You can look at the job description or even call the company to find out. An impersonal “to whom it may concern” will almost certainly find your resume in the trash folder. You need to take the time to investigate certain things.

Cover letter introduction

The cover letter introduction allows a virtual assistant to get into the detail of their most impressive stories. Start with only the most relevant tales and make sure that you show how your participation makes a difference to the situation rather than simply being a participant.

Share the context of each situation and quantify your contribution. How much was the sale worth when you prepared the winning presentation? What was the value of negotiations that you assisted? How many times have you led a work team meeting? Let your future employer know the scale of your experience.

The introduction should also shine a light onto how you like to go about your daily work. You will undoubtedly have a close relationship with your boss, so be honest in terms of how you approach your work. Sharing your personality upfront in this way will ensure the best possible chance of a fit. If you open up in your cover letter, they will open up at the interview.

View the introduction from our adaptable virtual assistant cover letter sample:

Cover letter middle part (body)

The middle part (or body) of a virtual assistant cover letter should offer reassurance that you are a safe pair of hands, details about your mastery of all the required technology and details of how you handle difficult situations, manage complex processes, and communicate with a vast array of stakeholders. This is nothing groundbreaking, but it is essential to the role, and it should make an appearance in the middle of the cover letter.

Detail your hard and soft skills in equal measure and share them in the context of the situations you have come up against. A list of skills in your cover letter will convince no one. You would be better served to pick 2-3 top skills and expand on how they helped you to make your difference to your previous bosses. Influence through evidence.

One great way of packaging a career story is the STAR method. Let the hiring manager know about the Situation that you were presented with and what the Task comprised. Explain your Actions and the ensuing Results. This needn’t take up much space and can easily be expanded upon when you get to the interview stages.

How to close a virtual assistant cover letter (conclusion and sign-off)

The conclusion of a virtual assistant cover letter should end on one last confident note that you can do everything that will be expected of you - and much more.

It is then customary (and even expected) to mention that you are looking forward to the possibility of finding out more during an interview. Come across as enthusiastic rather than expectant. If you have given the hiring manager enough reasons to be interested in your candidature, they should be hovering over the send button on your interview invite as they finish the last sentence. Create the impression that you are in demand.

The conclusion of our virtual assistant cover letter sample below offers a great example:

Basic mistakes in a virtual assistant cover letter (and how to avoid them)

There are few jobs where mistakes are less welcome than a virtual assistant. So much of your work reflects the professionalism of your boss, so your attention to detail will need to be on point – every minute of every day. Here are three simple mistakes to rectify – don’t let them slip past your radar in the rush to send the cover letter out:

• Spelling and grammar mistakes: Impeccable writing skills are a must for any virtual assistant, so make sure that you use an online grammar checker and maybe also ask a friend to proofread the letter to make sure that it sounds like you.
• Formatting errors: Every piece of communication should be well formatted. Happily, you can use a cover letter template from our selection and avoid any unseen issues.
• Too conversational: You might want to write to your future boss as if you are starting off a conversation with them. While this will give your cover letter a warm and friendly tone, you should err on the side of professionalism for these early exchanges. You can warm up a little once you have got to know them a bit better.

Key takeaways

• Research your future boss well – what sort of assistance will they need?
• Share your career story with a mix of accomplishments, skills and personality
• Show enthusiasm for the role and be keen to find out more about it
• Check out our virtual assistant cover letter sample and other guides

Free professionally designed templates

Beginner Virtual Assistant Cover Letter Example

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You should start your Beginner Virtual Assistant cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and briefly mention the position you're applying for. You should also include a hook that grabs the reader's attention. This could be a unique skill you have, an impressive achievement, or a brief story about why you're passionate about virtual assistance. Remember, the beginning of your cover letter sets the tone for the rest of the document, so make sure it's engaging and professional.

The best way for Beginner Virtual Assistants to end a cover letter is by expressing gratitude and showing enthusiasm for the potential opportunity. You can say something like, "Thank you for considering my application. I am excited about the possibility of bringing my skills as a virtual assistant to your team and I am confident that I can add value to your operations." Then, suggest the next steps, such as, "I look forward to the possibility of discussing my application further." Finally, close with a professional sign-off like "Sincerely" or "Best regards," followed by your name. This approach leaves a positive impression, shows your eagerness, and keeps the ball in their court for the next steps.

A beginner virtual assistant should include the following elements in their cover letter: 1. Contact Information: This includes your name, address, phone number, and email address. It's important to make it easy for potential employers to contact you. 2. Salutation: Address the hiring manager by name if possible. If you don't know their name, use a general greeting such as "Dear Hiring Manager". 3. Introduction: Briefly introduce yourself and mention the position you're applying for. You can also mention where you found the job listing. 4. Body: This is where you sell yourself. Highlight your skills and experiences that are relevant to the job description. As a beginner, you may not have a lot of experience, but you can mention any relevant courses you've taken, or personal projects you've done that demonstrate your skills. 5. Soft Skills: As a virtual assistant, you'll need to be organized, communicative, and self-motivated. Highlight any experiences or achievements that demonstrate these skills. 6. Technical Skills: Mention any technical skills you have that are relevant to the job. This could include proficiency in Microsoft Office, knowledge of project management tools, or experience with social media management. 7. Conclusion: Reiterate your interest in the position and your eagerness to contribute to the company. Thank the hiring manager for considering your application. 8. Closing: Use a professional closing such as "Sincerely" or "Best regards", followed by your name. Remember, your cover letter should complement your resume, not repeat it. It's your chance to tell a story about who you are and why you're the right fit for the job. Be sure to tailor each cover letter to the specific job you're applying for, highlighting the skills and experiences that are most relevant to that position.

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Try our ai cover letter generator.

Resume Worded   |  Career Strategy

14 entry-level virtual assistant cover letters.

Approved by real hiring managers, these Entry-Level Virtual Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry-Level Virtual Assistant
• Remote Customer Support Specialist
• Digital Content Coordinator
• Remote Administrative Assistant
• Virtual Executive Assistant
• Administrative Assistant (Entry-Level)
• Remote Executive Assistant (Entry-Level)
• Alternative introductions for your cover letter
• Entry-Level Virtual Assistant resume examples

Entry-Level Virtual Assistant Cover Letter Example

Why this cover letter works in 2024, managing remote teams.

Highlighting experience in managing schedules and communications for remote workers shows adaptability and organizational skills, both of which are important for a Virtual Assistant role.

Accuracy Rate Achievement

By mentioning an impressive accuracy rate, this cover letter demonstrates attention to detail and the ability to produce quality work, which are essential skills for any role.

Initiative and Adaptability

Describing the creation of a virtual study group not only showcases initiative, but also highlights the ability to adapt to new technologies and collaborate with others, making the candidate stand out.

Show alignment with company values

Spot on with aligning your personal values with those of the company. It shows you've done your homework, understand what the company stands for, and are not just looking for any job - you want this job.

Admire the company's work

By showing your respect for the company's innovative approach, you're not just flattering them. You're demonstrating that you share their values and expressing a genuine interest in their work. That connection could be the factor that differentiates you from other candidates.

Translate your skills to the job

When you directly tie in your previous experience to the role you're applying for, you're doing the recruiter's job for them. It saves them from having to figure out if you'd be a good fit. Also, it shows that you've really thought about how you can contribute to the role.

Highlight personal achievements

When you mention something you're proud of, especially if it's related to the job, it not only provides evidence of your skills but also gives insight into what motivates you. It's a great way to show that you're driven and will bring that passion to the job.

Express enthusiasm for the role

Your eagerness about the prospect of pushing tech boundaries is a great sign to employers. It shows that you're not just looking for any job, you're excited about this job in particular. This shows commitment and can be very attractive to employers.

End with a positive note

By thanking the recruiter for considering your application, you're showing humility and a positive attitude. It leaves them with a good final impression of you, which can be a deciding factor when choosing between candidates.

Show enthusiasm for the virtual assistant role

When you express genuine excitement about the company and its mission, it highlights your alignment with the company's goals and shows you're likely to be a motivated and engaged team member.

Demonstrate proven administrative skills

Detailing specific tasks you've managed and the positive outcomes of your actions, such as improved productivity, proves you have practical experience and can bring real value to the team.

Highlight efficiency improvements

Sharing examples of how you've made processes more efficient, like the filing system overhaul, showcases your ability to think critically and improve operations, a key trait of a successful virtual assistant.

Emphasize adaptability and client focus

Your ability to adapt to different working styles and focus on providing personalized support directly translates to success in roles that demand flexibility and a client-centered approach.

Express eagerness to contribute

Closing with a forward-looking statement invites the hiring manager to envision you as a proactive and contributing member of their team, reinforcing your suitability for the role.

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Convey your passion for helping and organizing

Your excitement about the role and alignment with our mission tells me you're likely to be motivated and dedicated.

Link your academic and leadership skills to virtual assistant tasks

Sharing your strong organizational and communication skills through academic and extracurricular achievements provides a solid foundation for your capability as a virtual assistant.

Showcase your readiness for virtual assistant duties

Detailing the specific tasks you're prepared to handle reassures me of your understanding of the job's demands and your ability to meet them.

Highlight your enthusiasm for working with diverse clients

Your eagerness to support a range of clients indicates you're adaptable and willing to learn, traits essential for a successful virtual assistant.

Close with a forward-looking statement

Ending your cover letter with a look towards future discussions about your role in supporting our mission underscores your genuine interest in the position.

Show your passion for the virtual assistant role

Sharing your excitement about the job and how it aligns with your personal strengths sets a positive tone right from the start.

Highlight a key achievement

Talking about a specific success story, especially one that includes quantifiable results, showcases your ability to make a real impact.

Connect with the company's values

Expressing admiration for the company’s goals and culture demonstrates that you have done your homework and see yourself as a good fit.

Close with enthusiasm

Ending on an eager and optimistic note leaves a lasting impression and shows your genuine interest in the role and the company.

Remote Customer Support Specialist Cover Letter Example

Highlight quantifiable achievements.

I love that you've included specific numbers on how you've made an impact in your previous role. This shows that you're outcome-driven, and it gives a clear picture of what you can bring to the table.

Digital Content Coordinator Cover Letter Example

Connect with the company's mission.

When you express your admiration for Amazon's commitment to engaging content, you're connecting with their mission and showing that you understand what they value. This kind of alignment can be a strong signal that you'd be a great fit for the company culture.

Share lessons learned

By sharing what you've learned from your experiences, you're showing that you're reflective and growth-oriented. It signals that you'll continue to learn and grow in the role, which can be very appealing to employers who value continual improvement.

Show off teamwork

Discussing a project where you collaborated with cross-functional teams not only gives concrete evidence of your teamwork skills but also shows your ability to navigate complex dynamics. This is a highly sought-after skill, especially for roles requiring coordination across departments.

Communicate alignment with the company

By expressing your attraction to Amazon's innovative spirit and customer focus, you're showing that you're in tune with their core values. This shows the recruiter that you're not just qualified, but that you would also be a good cultural fit for the company.

Express gratitude and enthusiasm

By thanking the hiring manager and expressing excitement about potentially contributing to Amazon, you're ending on a high note. This shows your positivity and enthusiasm, which can also leave a lasting impression on the hiring manager.

Remote Administrative Assistant Cover Letter Example

Connect passion to productivity.

Linking your passion for helping others to tangible career achievements illustrates how your motivation translates into success for your employers, making you a more compelling candidate.

Showcase crisis management skills

Describing how you handle high-pressure situations while maintaining your regular duties demonstrates resilience and reliability, qualities essential for a remote administrative assistant.

Align personal values with company goals

When you share how a company's dedication to its clients resonates with you, it shows you're not just looking for any job but a role in which you can fully invest yourself and thrive.

Exhibit enthusiasm for collaboration

Ending with a statement of eagerness to support the company’s mission reinforces your desire to be part of the team and contributes to a positive impression on the hiring manager.

Virtual Executive Assistant Cover Letter Example

Show your enthusiasm for the virtual assistant role.

Stating your keen interest in the role and the company is a good start. It lets me know you've done your homework about who we are and what we value.

Highlight your virtual assistant achievements with numbers

Using percentages to show how you've improved processes or satisfaction scores is smart. It gives a clear picture of your impact in previous roles.

Demonstrate proactive problem-solving

Your ability to handle unexpected challenges effectively is crucial in a virtual setting. This shows me you're not just reactive but proactive in finding solutions.

Connect your values to the company’s mission

Explaining how your work ethic and values align with ours makes me see you as a potentially great fit for our culture.

Express eagerness to contribute to our success

Your closing statement reiterates not just your desire to join us but also to be a part of our growth. That's exactly the attitude we're looking for.

Administrative Assistant (Entry-Level) Cover Letter Example

Show your passion and fit for the administrative assistant role.

Expressing excitement and a personal connection to the company's goals can make your cover letter more appealing. Your commitment shows you're not just looking for any job but the right role at the right company.

Provide examples of relevant experience

Discussing specific tasks you've handled, like managing calendars and streamlining filing systems, gives a clear picture of your capabilities and how they apply to the job you’re seeking.

Highlight your contribution to the team

Mentioning your eagerness to contribute to the company's success implies you're a team player ready to add value from day one.

Emphasize strong communication skills

Stating your ability to communicate well with clients and team members is crucial, as effective communication is key in administrative roles, especially when coordinating with others.

Express eagerness to join the company

Clarifying your desire to be part of the company's team reinforces your interest and shows that you're ready to commit and make a positive impact.

Use personal experiences

Describing how your natural abilities have helped those around you makes your application more relatable and memorable.

Showcase your efficiency improvements

Providing examples of how you’ve streamlined processes in the past proves that you can bring valuable skills to the administrative assistant role.

Share your connection to the mission

Talking about a personal connection to the company’s mission highlights your passion for the work and suggests you’ll be a dedicated employee.

Express eagerness to join the team

A strong closing reiterates your interest and shows you’re ready to contribute to the company’s success.

Remote Executive Assistant (Entry-Level) Cover Letter Example

Demonstrate your organizational skills for the remote executive assistant position.

Mentioning your organizational and detail-oriented nature sets the stage for why you're a good fit for a role that demands precision and the ability to juggle multiple tasks.

Showcase your multifaceted experience

Drawing on both academic and professional experiences to highlight your qualifications suggests a well-rounded candidate ready to tackle the challenges of a remote executive assistant role.

Illustrate your adaptability and communication prowess

Sharing examples of how you've adapted to client needs and communicated effectively in past roles suggests you have the soft skills necessary for success in a remote environment.

Emphasize your problem-solving skills

Stressing your proactive approach to addressing challenges head-on demonstrates you're a critical thinker who can contribute to smoothing out operations and enhancing efficiency.

Convey genuine enthusiasm for the position

Ending your cover letter on a note of sincere interest in the opportunity and the team you'll be joining can leave a lasting positive impression on the hiring manager.

Show your enthusiasm for the remote executive assistant role

When you mention your degree and your eagerness to apply your skills in a dynamic work setting, you're showing me you're not just looking for any job. You're looking for this job. That's a good start because it tells me you have a purpose and are likely to be motivated and engaged in your work.

Highlight your proactive approach as an executive assistant

Talking about anticipating needs and handling last-minute changes not only demonstrates your ability to think ahead but also your flexibility and professionalism. For an entry-level position, these qualities stand out because they are critical in a remote environment where direct supervision is limited. It reassures me that you can manage challenges independently.

Connect with the company’s culture

By mentioning what draws you to the company, specifically its commitment to excellence and a positive culture, you're showing that you've done your homework. It tells me you're not just applying to any company; you're looking for a place where you fit in. This indicates a long-term interest in growing with the company, which is exactly what I'm looking for in a candidate.

Close with a strong call to action

Ending your cover letter by expressing excitement about the prospect of joining the team and contributing to its mission is a strong closing. It's assertive without being pushy. It leaves me with a clear sense of your enthusiasm and the value you believe you can bring to the role. It makes me want to move you to the next step in the hiring process.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry-Level Virtual Assistant Roles

• Entry-Level Virtual Assistant Cover Letter Guide
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Virtual Assistant Cover Letter

A virtual assistant cover letter should summarize your experience and skills as well as explain your motivation for wanting to work for the company.

A virtual assistant typically works remotely to provide administrative services like scheduling meetings, preparing documents, and researching requested information.

Virtual Assistant Cover Letter – Template

Download our free Virtual Assistant Cover Letter in MS Word format.

Virtual Assistant Cover Letter Sample:

[Full Name]

[Email Address]

[Contact Number]

[LinkedIn Profile/Website Link]

Dear [hiring manager’s title and last name, or their first name],

I found your advertisement for the Virtual Assistant vacancy and am very interested in the position. My experience in [administration or personal assistance] and ability to [#1 skill] and [#2 skill] make me the perfect candidate for the job. I know my skill set and industry knowledge will be invaluable to [name of the company] .

I am most impressed by [notable milestones or characteristics you appreciate about the company] and have some great ideas of my own to contribute. When I worked on [mention a successful project/initiative you were involved in] , we managed to [describe the result(s) of the project] . I believe your [project or company initiative you are especially interested in] will make waves in the industry and I would feel privileged to be a part of such an innovative team.

In my role as [current or former position] , I achieved [mention accomplishment(s) and strengthen it with a statistic, if possible] , which improved [mention the effect this accomplishment had on the company in question] . Most recently I attended [relevant training you’ve completed] that helped me sharpen my [list key skills or valuable attributes] .

I have attached my resume and [mention any other documents that were requested, if applicable] . If you like my ideas, I have many more I would like to discuss with you.

[Full name]

How to Write a Virtual Assistant Cover Letter:

Read our step-by-step instructions for writing the perfect virtual assistant cover letter.

Address your cover letter.

Provide your personal details..

List your name, physical address, telephone number, and any links to your website or LinkedIn profile at the top of your cover letter.

Address the hiring manager directly.

Research who the hiring manager is and address your cover letter to them personally. This shows your interest in the role and ability to perform research.

Outline your skills and experience.

Summarize your skills..

Mention your experience in administration or personal assistance, and list any skills that will help you in your role as a virtual assistant. This could include excellent communication, interpersonal skills, time management, and/or planning skills.

Mention any training you have completed.

Completing courses in your free time not only shows dedication to improving your skills, but also makes you a more qualified candidate. Try to explain how these courses have enriched your skills. For example, a course on new software to manage schedules and plan meetings.

Celebrate the organization and describe your accomplishments.

Talk about the company..

Mention a few projects that the company is involved in that you find interesting. This shows your research abilities and that you are genuinely interested in the work that the company does. As a virtual assistant, you may be inspired by the CEO's approach to social work or their interest in going green.

Describe your accomplishments.

Showing that you are capable and able to improve the company can be justified with previous accomplishments, such as increasing productivity, saving money on office supplies, and/or introducing energy-saving measures. Try to mention statistics to illustrate your success.

Attach your resume and close your letter.

Attach relevant documents..

Mention documents that may have been requested, like your resume or CV, and include any references that support your performance at your current or previous company.

Sign off your letter with a call to action to encourage the hiring manager to get in touch with you, and end with "Sincerely" and your full name.

How to Write a Cover Letter

How do I write a cover letter for a virtual assistant?

Your virtual assistant cover letter should include a few personal details, a description of your skills and experience, and your motivation for wanting to work at the company.

Try to mention specific accomplishments from your previous roles that show your qualification, and talk about projects that the company is involved in that you would like to contribute to.

How do you format a virtual assistant cover letter?

• Provide your personal details .
• Address the hiring manager directly .
• Summarize your skills .
• Talk about the company .
• Describe your accomplishments .
• Mention any training you have completed .
• Attach relevant documents .

What is the best format for a virtual assistant cover letter?

The best format for a virtual assistant cover letter is to keep it brief but provide enough evidence of your qualifications. For example, mention that you are proficient with specific planning software and use a statistic to prove how this skill improved your previous company.

Try to mention specific projects that the company is involved in that you are inspired by or excited to be a part of. This may be a corporate project or social work that the company does.

Related Articles:

The 12 best cover letter tips for 2024, how to address a cover letter, best cover letter generators, common cover letter mistakes, personal assistant cover letter.

Virtual Assistant Cover Letter with No Experience Sample

In this article, I’ll guide you through a step-by-step process to write a compelling virtual assistant cover letter, including customizable templates to get you started.

Key Takeaways: Understand the Role: Get a clear picture of what a virtual assistant does and the skills required. Showcase Transferable Skills: Highlight relevant skills from other experiences. Personalize Your Letter: Tailor your cover letter to the company and position. Use a Clear Structure: Follow a simple and effective format. Provide Examples: Share instances where you’ve demonstrated key skills. Close Strongly: End with a call to action and express enthusiasm for the opportunity. Review and Edit: Ensure your cover letter is error-free and polished.

Step-by-Step Guide to Writing Your Cover Letter

Step 1: research and understand the role.

Before you start writing, it’s crucial to understand what being a virtual assistant entails. Research the company and the specific role to tailor your cover letter effectively.

Step 2: Start with a Strong Introduction

Begin with a greeting and introduce yourself. Mention how you learned about the position and express your enthusiasm for the opportunity.

Step 3: Highlight Transferable Skills

Even without direct experience, you likely have skills that are applicable to the role of a virtual assistant. Detail how your background has equipped you with valuable skills like organization, communication, and time management.

• Organization: Managed a busy college schedule, balancing academics and part-time work.
• Communication: Excelled in customer service roles, addressing client concerns with empathy and efficiency.
• Time Management: Completed projects efficiently while meeting deadlines in previous positions.

Step 4: Personalize Your Letter

Show that you’ve done your homework. Mention something about the company that excites you and aligns with your values or career goals.

Step 5: Provide Real-Life Examples

Share a brief story or example where you demonstrated a key skill relevant to being a virtual assistant. This helps the employer visualize you in the role.

Step 6: Close with Confidence

End your cover letter by reiterating your interest in the position and stating your eagerness to discuss your application further. Include a polite call to action, inviting the employer to contact you.

Step 7: Review and Edit

Ensure your cover letter is free from grammatical errors and typos. Have someone else review it if possible.

Personal Tips from My Experience

• Be Genuine: Authenticity resonates with readers. Share your genuine interest in the role and the company.
• Stay Positive: Focus on what you can offer, not on the experience you lack.
• Follow Up: Don’t hesitate to send a polite follow-up email if you haven’t heard back after a week or two.

Virtual Assistant Cover Letter Template

[Your Name] [Your Address] [City, State, Zip] [Your Email] [Today’s Date]

[Employer’s Name] [Company’s Name] [Company’s Address] [City, State, Zip]

Dear [Employer’s Name],

I am excited to apply for the Virtual Assistant position at [Company’s Name] that I found [where you found the job listing]. With a strong background in [relevant background], I am confident in my ability to contribute effectively to your team, despite lacking direct experience in virtual assistance.

In my previous role as [Your Previous Role], I honed skills that align well with the responsibilities of a virtual assistant. For instance, [share a specific example]. This experience taught me valuable lessons in [related skill or lesson], which I am eager to apply in the Virtual Assistant role at [Company’s Name].

What particularly attracts me to [Company’s Name] is [mention a specific company attribute or value]. I admire [specific detail about the company] and am excited about the opportunity to support your team in achieving its goals.

I am enthusiastic about the chance to bring my unique skills to the Virtual Assistant position at [Company’s Name]. I look forward to the possibility of discussing my application in more detail and am available for an interview at your earliest convenience.

Thank you for considering my application. I am eager to contribute to [Company’s Name] and am excited about the potential to grow within your esteemed company.

Sincerely, [Your Name]

Frequently Asked Questions (FAQs)

Q: How Do I Write a Cover Letter for a Virtual Assistant Position with No Prior Experience?

Answer: In my cover letter, I focused on highlighting my transferable skills. I emphasized my organizational abilities, proficiency with technology, and strong communication skills. 

I also mentioned any relevant volunteer work or projects that demonstrated my ability to manage tasks remotely. By showcasing my eagerness to learn and adapt, I made a strong case for my potential as a virtual assistant, despite lacking direct experience.

Q: What Makes a Virtual Assistant Cover Letter Stand Out?

Answer: To make my virtual assistant cover letter stand out, I personalized it for each job application. I researched the company and addressed the specific needs mentioned in the job description. 

I included examples of how I successfully managed similar tasks in the past. Adding a touch of creativity, like a unique format or a professional yet personable tone, also helped my cover letter stand out.

Q: Should I Mention Technical Skills in My Virtual Assistant Cover Letter?

Answer: Absolutely! In my cover letter, I made sure to list key technical skills that are crucial for a virtual assistant, such as proficiency in Microsoft Office, knowledge of CRM software, and experience with social media management tools. I also mentioned my fast typing speed and ability to quickly learn new software, which are valuable skills in this role.

Q: How Can I Show My Remote Work Experience in My Cover Letter?

Answer: In my cover letter, I highlighted my previous remote work experiences. I detailed how I efficiently managed my time, communicated effectively with team members, and maintained productivity in a home office setting. 

I also mentioned specific tools and software I used for remote collaboration, showing that I’m well-equipped for a virtual work environment.

Q: Is It Important to Tailor My Virtual Assistant Cover Letter to Each Job?

Answer: Yes, it’s very important. For each job application, I tailored my cover letter to address the specific requirements and expectations listed in the job posting. 

I made connections between my skills and experiences and the needs of the potential employer. This approach showed that I was not only a fit for the role but also genuinely interested in working for their company.

Virtual Assistant Cover Letter Examples

Use these Virtual Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Virtual assistants provide administrative support to businesses and professionals. They work remotely, which means they can often work flexible hours.

To get hired as a virtual assistant, you need to write a cover letter that shows you’re the perfect candidate for the job. Follow these examples to learn how to write a cover letter that will help you stand out from the competition.

Formal/Professional Writing Style Example

With a strong background in administrative support and excellent time-management skills, I believe that I am an ideal candidate for the role of Virtual Assistant.

I have over five years of experience as an administrative assistant, where I have honed my skills in managing schedules, organizing events, and communicating effectively with team members and clients. Further, I have developed abilities in streamlining processes and working autonomously. In my previous role at XYZ Company, I successfully managed the calendars of six executives, coordinated more than 50 client meetings, and executed a major conference with over 200 attendees.

In addition to my administrative experience, I possess a high level of proficiency in using essential software applications such as Microsoft Office Suite, Zoom, Slack, and Trello, ensuring smooth operations in a remote work setup. Furthermore, I take pride in my remarkable multitasking abilities, keen attention to detail, and strong organizational skills, which are essential when working in a dynamic virtual environment.

As the role of Virtual Assistant often involves numerous tasks and responsibilities, I am eager to prove my adaptability and problem-solving skills to contribute positively to your organization. With my passion for providing top-notch assistance and my commitment to meeting deadlines, I am confident in my ability to add value to your team and enhance the overall efficiency of your operations.

Thank you for considering my application. I am excited about the opportunity to join your company in this Virtual Assistant position and contribute to its continued success. Please find attached my resume, which provides additional details about my qualifications and experience. I am looking forward to the possibility of discussing my candidacy further with you.

[Your Full Name]

Entry-Level Writing Style Example

As a highly motivated and organized recent graduate, I am eager to utilize my skills and dedication to contribute to the success of your company. I believe that my strong communication skills, adaptability, and willingness to learn make me a perfect fit for this role.

During my time at university, pursuing a Bachelor’s degree in Business Administration, I gained valuable experience working on multiple projects and collaborating with diverse teams. My coursework in areas such as project management and marketing provided me with foundational skills that I can apply in the role of a Virtual Assistant. Furthermore, my experience as an intern at a local startup allowed me to learn firsthand how to prioritize tasks, manage deadlines, and communicate effectively in a remote work environment.

In this digital age, I understand the importance of constantly staying up to date with the latest tools and trends in the virtual workplace. As a result, I have honed my proficiency in Microsoft Office Suite, Google Workspace, and project management tools like Trello and Asana. Additionally, I am confident in my ability to quickly learn and adapt to new systems and software as needed.

I am excited about the opportunity to support your team as a Virtual Assistant and contribute to the continued growth and success of your company. Thank you for considering my application. I look forward to discussing my qualifications in greater detail during an interview.

Sincerely, [Your Name]

Networking/Referral Writing Style Example

I was referred to this opportunity by my close friend and your esteemed colleague, Jane Doe, who strongly believes in my capabilities and thinks I would be an excellent fit for the role.

I have known Jane for over 6 years, having worked together on various projects, and I am confident that her understanding of my skills and experience highlights my suitability for the role of a Virtual Assistant. My background includes over four years of experience in providing efficient administrative support and managing projects for busy executives in fast-paced environments. With a strong attention to detail and excellent communication skills, I have proven myself to be highly effective in streamlining operations and ensuring that tasks are completed on time.

I am also well-versed in using various productivity and project management tools such as Trello, Asana, and Google Suite, which I understand are pivotal to the effective functioning of your team. My ability to quickly grasp new technology and prioritize tasks will surely aid in providing seamless support to you and your team.

Jane’s belief in my abilities leaves me confident that I can make a valuable contribution to your organization. I am eager to apply my skills and work closely with you all to provide efficient, reliable, and effective support.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the success of your organization.

Warm Regards,

[Your Name]

Enthusiastic/Passionate Writing Style Example

Ever since I discovered the world of remote work, I have been relentlessly striving to become the most reliable, organized, and meticulous Virtual Assistant that any company could wish for. Upon reading your job posting, I immediately knew that this is the perfect opportunity I have been waiting for, and that I am the perfect candidate for you!

What attracts me most to this role is the opportunity to be part of a company that believes in innovation, flexibility, and enabling its employees to thrive in a virtual environment. Having sharpened my skills working remotely in various industries, I am confident that my adaptability, keen attention to detail, and problem-solving abilities will meet and exceed your expectations. Get ready to witness your email inbox, like never before—sorted, categorized, and prioritized to perfection. From scheduling meetings to managing projects and refining communication, I am eager and ready to thrive as your go-to Virtual Assistant.

Furthermore, I absolutely love the challenge of learning new tools, software, and systems that will improve both my efficiency and the company’s performance. I never shy away from taking on new responsibilities, and I am confident in my ability to make a meaningful difference at your organization from day one.

With a genuine hunger for success and unmatched commitment to excellence, I am beyond excited to contribute my skills, energy, and passion for virtual assistance to your team. I eagerly await the opportunity to further discuss my candidacy and prove to you that I am the enthusiastic and resourceful Virtual Assistant that you have been looking for.

Thank you for considering my application. It would be an absolute honor to work with you and your exceptional team!

Warm regards,

Problem-Solving Writing Style Example

Having thoroughly researched your company’s growth and current projects, it is evident that your team is dedicated to providing top-notch service to your clients. I have identified certain problem areas where I believe your organization can improve and, as an experienced Virtual Assistant, I am confident that my skills and expertise will be instrumental in addressing these challenges and ultimately driving the company’s success to new levels.

One of the primary issues I have identified is the increasing demand for efficient and effective time management across the team. This, coupled with an ever-expanding client base, poses potential setbacks in maintaining deadlines and delivering projects of exceptional quality. With my proven track record in juggling multiple projects simultaneously, I am uniquely suited to bring order and organization to your team’s workflow. By adeptly handling scheduling, managing emails, and coordinating project resources, I can ease the burden on your team members, enabling them to focus on strategic tasks and maintain strong relationships with your clients.

Additionally, I understand that ongoing team coordination is crucial to the overall success of the company. In previous roles, I have excelled in fostering effective communication between team members and clients, ensuring everyone stays informed and engaged in the collaborative process. My strong interpersonal skills and experience with various communication platforms will enable me to bridge any gaps and streamline project management.

Moreover, I look forward to applying my excellent research and problem-solving abilities to tackle any unforeseen challenges that may arise. My adaptability and attention to detail will be vital in anticipating issues in advance and providing resourceful solutions, effectively keeping the team on track and ensuring client satisfaction.

In conclusion, I believe my skill set, experience, and understanding of your organization’s challenges make me an ideal candidate for the Virtual Assistant role. I am eager to contribute toward the growth, efficiency, and ultimately, the success of your company. Thank you for considering my application, and I look forward to the opportunity to discuss my qualifications further.

Storytelling/Narrative Writing Style Example

As I sat at my desk, sipping my morning coffee, I couldn’t help but reminisce about the time when I was juggling multiple tasks while managing a team of five. The demanding role required me to hone my organizational and time-management skills, and I thrived in the fast-paced environment. It was during those years that I developed a passion for assisting others in achieving their goals and bringing order to chaos.

One particular day stands out in my memory. My boss, a busy executive, had an urgent deadline approaching, and she needed to finalize a crucial presentation. However, she was swamped with meetings and couldn’t devote the necessary time to the task at hand. She entrusted me with the responsibility of researching, collecting data, and creating the presentation while managing her schedule and communicating with clients.

As I delved into the project, I quickly realized the importance of prioritizing tasks and working efficiently within tight deadlines. I utilized various tools and technologies to streamline my workflow, ensuring that my boss’s needs were met with utmost professionalism. The result was a polished and persuasive presentation that she proudly delivered, which ultimately won her the contract.

That single experience sparked my desire to support professionals in achieving their objectives while optimizing their time and resources. It is with this passion and dedication that I apply for the Virtual Assistant role at your organization. I am confident that my experience in administration, project management, and outstanding communication skills make me a perfect fit for the position.

Thank you for considering my application. I look forward to the opportunity to contribute my skills and grow with your esteemed organization.

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Professional Development

Here’s how to write a compelling cover letter for virtual assistant roles, learn how to write a strong virtual assistant cover letter and make a fantastic first impression with recruiters. plus, use our examples to get a headstart..

Virtual assistants (VAs) have become a popular hire across a diverse range of coaching professionals. They’re game-changers in fast-paced and competitive markets, such as coaching. VAs work remotely, handle multiple tasks , and are a brilliant alternative to full-time, on-site employees.

As a result, virtual assistance is a flexible and attractive option for the employee and the employer. And if you’re looking for an opportunity in this field, this is the right time, as the VA market is set to witness significant growth in the upcoming years. But this means high competition, so how do you stand out among thousands of other applicants?

The first step to success is drafting an appealing virtual assistant cover letter. As an aspiring VA, you possess a wealth of skills, but you only have your resume and cover letter to show them. A convincing and creative cover letter helps you land your dream job.

Why is a cover letter necessary for a virtual assistant?

As a VA, you wear multiple hats, managing basic admin tasks, such as replying to emails, scheduling meetings, bookkeeping, and more. You may also take care of your client’s social media account, maintain their website, and book travel arrangements.

But these are skills included in a virtual assistant’s resume. A cover letter focuses more on your personality, working style, and attitude. Sharing a few experiences about your accomplishments and how you achieved them helps recruiters understand who you are and why you're a good fit for the role.

Most importantly, however, a cover letter grabs attention. All the skills listed above will only be visible if your cover letter convinces the reader to turn the page.

How to write an impactful cover letter for a virtual assistant role

A cover letter outlines your experiences, personality, and skill set. It also highlights your motivation and interest in applying.

The format is pretty standard — a header and a greeting, followed by a body, conclusion, and call-to-action (CTA). Each section must flow and communicate valuable characteristics like reliability and productivity. But you should tailor it to your role's specific requirements and prospective employer’s expectations. 

Also, remember, since you’re competing with other applicants and only get one shot, make the most of it. Here’s how to write an effective cover letter:

Include your personal information as a header

While it’s said, “Never judge a book by its cover,” some recruiters might. A virtual assistant cover letter must invite the reader to consider your application.

You can choose from various templates and designs, but the core information is straightforward. Add your full name, email address, and phone number at the top. But we don't recommend adding your full postal address — the town and state will do, but even those aren't necessary.

Ensure there's adequate whitespace, and avoid clutter. The header should be easy on the eye and include essential information –– available at a glance.

Offer a formal greeting

Your cover letter will undoubtedly be under the watchful eyes of a top-level team member — maybe even senior management. Although a VA role is typically just you and your client, avoid using first names in the salutation. And never include the cliche "To whom it may concern" greeting.

Instead, find your potential hiring manager’s name and address them directly. LinkedIn is a great place to start. To keep things safe, formally greet with a "Dear Mr/Mrs/Ms [surname]" salutation.

Explain why you're the best fit 

This is where you’ll summarize your skills and work experience. Your resume will provide in-depth insights, so you don’t need to flesh out anything here. Start with your best accomplishments and achievements most relevant to the job description. Briefly describe each situation's context and how you contributed. 

While explaining your achievements, highlight the skills that made them possible. Include hard skills, such as computer proficiency, project management, and data entry, as well as soft skills, such as communication, time management , and critical thinking. If you earned course certifications, add them and explain how they improved your abilities and translated into real-world use. 

Finally, give the recruiter an idea of your preferred working methods and be sincere about it, as you'll engage closely with your boss, who’ll undoubtedly appreciate an upfront and honest applicant.

Attach your resume and sign off

Conclude confidently, and emphasize that you can perform everything expected of you. It's common to express interest in the possibility of an interview soon but ensure you convey enthusiasm rather than expectation.

Provide any requested references, such as your resume or CV (although we recommend attaching these anyway), with your contact information. Add a CTA urging the recruiter to contact you, but don't come across as overeager. You can also add a website portfolio and social media links.

Sign off with a "Sincerely, [full name]," and revise your cover letter. Check for grammatical errors, typos, and extra spaces. We suggest using a professional font — like Arial or Times New Roman — and submitting your cover letter in a PDF format. This is the gold standard for online documentation and makes your application universally accessible.

{{mid-cta}}

Virtual assistant cover letter example

Now you know the essential elements of a virtual assistant’s cover letter. But how do you put it all together?

To simplify things, we’ve made a virtual assistant cover letter template to help you get off on the right foot. Here’s a sample:

‍ Dear Mr/Mrs/Ms [surname],

I am a highly motivated, committed, and passionate individual eager to join your organization as a virtual assistant. I believe my experience and skills will contribute to your vision’s progress.

While at [previous company], I gained a unique skill set that helped me transition to the next career phase. I have consistently demonstrated abilities in technical work, such as email management, bookkeeping, social media management, and more. My excellent communication skills and administrative support aided entrepreneurs and coaching agencies in handling time-sensitive tasks, earning me a reputation as a valuable and reliable personal assistant.

Here are my accomplishments during my five-year tenure at the company:

• Successfully completed online support tasks, including website maintenance, emailing weekly newsletters, and managing social media content.
• Consistently maintained a high level of professionalism in client assistance and deadlines.
• Balanced project management between numerous parties using my strong interpersonal skills.

These skills, together with my experience and educational background, make me feel positive about my future endeavors. I’m certain I will exceed all expectations you may have from a new virtual assistant.

Thank you for your time. I look forward to hearing more about [company name] and discussing how I can leverage my skill set and experience to contribute to your company's future.

[Your full name]

4 tips for writing a unique virtual assistant cover letter

Before you begin writing your cover letter, check out the following tips to ensure you’re maximizing your application’s potential:

• Keep it concise: Yes, you should convey your achievements and skills, but you should also keep the letter short. Your recruiter may receive many applications and not have the time to read long resumes and cover letters, so make sure you use short paragraphs and incorporate the right keywords.    
• Be wary of spelling and grammar errors: Employers expect outstanding writing skills from any virtual assistant, so it would be counterproductive to have typos and formatting issues in your cover letter. Double-check your cover letter, and use online spell checkers to ensure it reads well.
• Avoid using an overly conversational tone: While you may develop a close relationship with your future boss in the upcoming weeks or months, it’s wise to maintain a professional tone at first.
• Talk about your virtual work skills: As the name implies, VAs work remotely and often as freelancers or independent contractors (ICs) . Since you may never meet your employer face to face, ensuring your virtual and technical skills shine through in your cover letter is essential.

Learn more about VAs with Practice

It’s time to grab that virtual assistant position you’ve been eyeing for a while. Leverage this template and tips, build an impressive cover letter, and create an excellent first impression to open the doors to a fruitful career in coaching.

If you're just starting out, learn how to become a virtual assistant before drafting resumes and cover letters. But if you’re a seasoned professional with a large client base, leverage an efficient system to manage all your tasks. At Practice , we have various tools and templates, including customer relationship management (CRM) and Client Management Software .

With these extensive features, you can store client data, schedule meetings, and handle payments — all in one place. Try it today .

Legal is the least exciting part of a business. But it's important. We worked with our lawyers to create a virtual assistant contract template, free for any VA to use. Let us know where to send it:

Give your clients a simple and professional experience

Simple client management designed for teams, free form templates from practice.

Get the most out of your coaching sessions with this personalized New Performance Coaching Client Questionnaire. Start improving today!

A professional template to help child behavior professionals check in with their clients during visits. See how you can use it today!

Get your clients feedback with this professional Coaching Completion Survey Template. Get the insights you need to improve your services and keep your clients satisfied.

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Cover letters: guidelines and samples

Why is it called a "cover letter".

Why is a job search letter called a "cover letter?" Because in the era of hard copy resumes and letters, the letter would be on top of, and therefore cover, the resume. A cover letter introduces a resume and explains why you are sending the resume.

Writing guidelines

• These writing guidelines apply to both email content and letters written as a document. There are just some formatting differences. You can also see  email guidelines .

Do I have to include a cover letter with my resume?

If you're sending your resume via email, yes. If you are speaking to an employer at a career fair (or other event), no. If you are submitting your resume online (sometimes to an employer's Applicant Tracking System, called ATS; a thing that's good to know about), do what the employer instructs! If there are no instruction, a cover letter can help. A cover letter is personalized and individualized to the employer. (Your resume is not.)

In person, you have a conversation, so you're talking to the employer about why you're interested in their job, and offering your resume. A letter doesn't apply to that situation. You can and likely should send a follow up email afterward to emphasize your interest and thank the employer for their time in talking with you.

When emailing your resume, your email usually serves as a cover letter; it explains why you're sending your resume. (In certain cases, if the employer requests this, or you are in a very formal and/or traditional industry, you might attach a cover letter document to your email.) 

What a well-written cover letter (usually email) does:

• Explains why you are sending your resume;
• Shows that you can communicate in a professional way;
• Places emphasis on why you are interested in that specific employer. (Your resume is about you, not the employers you are pursuing.)
• Shows good manners and appropriate business etiquette;
• Is a different communication tool than a resume. Enables you to express yourself in complete sentences, tell things about yourself that the resume might not, and show your personality as appropriate to the job search.
• Should never read like a form letter that could be sent to anyone.

What if I'm sending my resume to someone who knows me and is going to pass it on to someone else?

• Include a brief email cover letter thanking your contact person for her/his/their kindness and assistance in passing your resume along, and include your goal (job, internship, co-op, etc.) and career interest. Your friend might forward your email to another contact who can then see your writing style, focus, and professionalism.

Email or Word docx / hard copy?

In most situations, email is the medium for professional communication in the job search.

Sometimes, in very formal and/or traditional fields, letters are written as documents with certain formatting. That document could then be sent as an attachment to an email (with a clear, concise description of what is attached and why). It's now very rare to actually physically mail hard copy when applying for jobs.

• In email, your signature block (address, etc.) goes below your name, after your email content. In document format, your address, etc. goes at the top of the page. 
• Email requires a subject line logical to the recipient. Email subject lines can make or break whether your email is opened and read.
• A letter in document format can have a subject line after recipient's address block and before "Dear Ms./Mr./Dr...".
• Doesn't exist on email.
• Not needed on a document attached to email (you're not printing it). In the rare case you print hard copy, you could sign above your printed name.

All cover letters should:

• Do you want a summer internship, a co-op, a field-study?
• A post-graduation job?
• Are you inquiring about future employment possibilities?
• The word "opportunity" is vague; opportunity to do what?
• Tell specifically how you learned about the position or the organization  — an email from your advisor, the employer's website, a friend who works at the organization. It is appropriate to mention the name of someone who suggested that you write.
• Convince the reader to look at your resume. The cover letter will be seen first. Therefore, it must be very well written and targeted to that employer.
• Call attention to elements of your background  — education, leadership, experience — that are relevant to a position you are seeking. Be as specific as possible, using examples.
• Reflect your attitude , personality, motivation, enthusiasm, and communication skills.
• Provide or refer to any information specifically requested  in a job advertisement that might not be covered in your resume, such as availability date, or reference to an attached writing sample.
• In a letter of application — applying for an advertised opening — applicants often say something like "I look forward to hearing from you." However, you can take initiative to follow up, saying something like, "I will contact you in the next two weeks to see if you require any additional information regarding my qualifications."
• In a letter of inquiry — asking about the possibility of an opening — don't assume the employer will contact you. Say something like, "I will contact you in two weeks to learn more about upcoming employment opportunities with (name of organization)." Then mark your calendar to make that contact.

Format guidelines

In email format: your contact info / signature block goes below your name at the END. In document format: sender address and contact info at the top; then the date; then your contact info / address block, which can be left-justified, or centered.)

(if document format) Month, Day, Year

(if document format, the following about the recipient:) Mr./Ms./Dr. FirstName LastName That person's job title Name of organization (Street or P.O. address if you are actually mailing hard copy; not common.) Town/city, state (zip code if mailing hard copy; not common)

Dear Mr./Ms./Dr. LastName:

Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.

2nd paragraph: Tell why you are interested in the employer or type of work the employer does. Simply stating that you are interested does not tell why, and can sound like a form letter. Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. Focus on what you can do for the employer, not what the employer can do for you. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is attached. Mention other attachments if required to apply for a position.

3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as call or email the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the person for her/his/their consideration.

4th paragraph optional if best to split some of content above.

Sincerely, Your first and last name Address as town/city, state (optional zip code) (You are not required to give your street address; lean toward protecting your privacy, especially when you do not know how your email might be forwarded / shared.) Phone number Email address

Letter of application / letter of inquiry

Generally letters fall into two categories, but the bottom line is to write what makes sense based on the information you have.

• Letter of application: applying for a specific, advertised opening. See sample letters below.
• Letter of inquiry: expressing interest in an organization, but you are not certain if there are current openings. See sample letters below.

The purpose of the samples is not to give you something to copy, but to show examples; the content of your letters will be unique to you depending on your situation and the people to whom you write.

Sample 3.1 — Letter of application, document format

Blacksburg, Virginia    |   540-555-0000   |   (emailaddress)@vt.edu

February 2, 20XY

Dr. Michelle Rhodes Principal, Wolftrap Elementary School 1205 Beulah Road Vienna, VA 22182

Dear Dr. Rhodes:

Thank you for speaking with me on February 18, after the Family and Child Development seminar at Virginia Tech. I appreciated your perspective on balancing the needs of children and the community during difficult economic times. This letter is to express my interest in upper elementary grade teaching positions discussed at the seminar. I will complete my M.Ed. in Curriculum and Instruction at Virginia Tech in May 20XY, and will be available for employment as soon as needed for the 20XY-XZ school year.

My teacher preparation program at Virginia Tech has included a full academic year of student teaching. Last semester I taught fourth grade and this semester am teaching fifth grade. These valuable experiences have afforded me the opportunity to:

• Develop lesson plans on a wide range of topics and varying levels of academic ability;
• Work with emotionally and physically challenged students in a total inclusion program;
• Observe and participate in effective classroom management approaches;
• Assist with parent-teacher conferences;
• Complete in-service sessions on diversity, math and reading skills, and community relations.

My experience includes teaching in a private day care facility, and in Virginia Tech’s Child Development Laboratory. Both these facilities are NAEYC-accredited and adhere to the highest standards. At both locations, I led small- and large-group developmentally appropriate activities for elementary-aged children, and practiced strict safety protocols.

I am enthusiastic about putting my knowledge and experience into practice in a full-time teaching position. In a month, in early March, I will be in Vienna, and I would very much like to visit the school while in session and shadow teachers. I will stay in touch with you to make arrangement for this. Thank you very much for sharing your knowledge and contributing to the professional development of those of us entering the teaching profession.

Sincerely, Averill Harrington

Sample 3.2 — Letter of application, email format

Subject line:  (logical to recipient!)  Application for sales representative for mid-Atlantic area

April 14, 20XY

Mr. William Jackson Employment Manager Biochem Corporation 13764 Jefferson Parkway Roanoke, VA 24019 [email protected]

Dear Mr. Jackson:

From the Biochem Corp website I learned about your need for a sales representative for the Virginia, Maryland, and North Carolina areas. I am very interested in this position, and believe that my education and employment background are very well matched for the position.

You indicate that a requirement for the position is a track record of success in meeting sales goals. I have done this. After completion of my B.S. in biology, and prior to beginning my master’s degree in marketing, I worked for two years as a sales representative with a regional whole foods company.  My efforts yielded success in new business development, and my sales volume consistently met or exceeded company goals. I would like to repeat that success in the biochemical industry, using my academic background in science and business. I will complete my M.S. in marketing in mid-May and will be available to begin employment in early June.

Attached is my resume, which more fully details my qualifications for the position.

I look forward to talking with you regarding sales opportunities with Biochem Corp. Within the next two weeks I will contact you to confirm that you received my email and resume and to answer any questions you may have.

Thank you very kindly for your consideration.

Sincerely, Harper A. Johnson Blacksburg, Virginia 540-555-8888 [email protected]

Sample 3.3 — Letter of application, email format

Subject line:  (logical to recipient!)  Application for marketing research position #031210-528

March 14, 20XY

Ms. Charlene Prince Director of Personnel Large National Finance Corporation Roanoke, VA 24040 [email protected]

Dear Ms. Prince:

Thank you for speaking with me yesterday. As I indicated, I would like to apply for the marketing research position (#031210-528) advertised on Indeed. With my undergraduate research background, my training in psychology and sociology, and my work experience, I believe I could make a valuable contribution to Large National Finance Corporation in this position.

In May I will complete my B.S. in Psychology with a minor in Sociology, at Virginia Tech. As part of the requirements for this degree, I am involved in a senior marketing research project that has given me experience interviewing and surveying research subjects and assisting with data analysis. I also have completed a course in statistics and research methods.

My experience also includes working part-time as a bookkeeper in a small, successful, independent bookstore with an annual budget of approximately $150,000.  Because of the small size of this business, I have been exposed to and participated in most aspects of managing a business, including advertising and marketing.  As the bookkeeper, I produced monthly sales reports that allow the owner/buyer to project seasonal inventory needs. I also assisted with the development of ideas for special promotional events and calculated book sales proceeds after each event in order to evaluate its success.

I believe my combination of business experience and social science research training is an excellent match for the marketing research position at Large National. My resume is attached. Thank you very much for your consideration, and I look forward to receiving your reply.

Sincerely, Alexi Lawrence Blacksburg, VA 24060 540-555-1234 [email protected]

Sample 3.4 — Letter of application, email format

Subject: Application for building construction position after graduation

Ms. Riley Wilson Personnel Director Anderson Construction Company Rockville, MD

Dear Ms. Wilson:

I am following up after speaking with you at the construction industry career fair at Virginia Tech last week. Thank you for your time in sharing so much helpful information with me. Next May I will complete my bachelor's degree in building construction, and believe that my education, experience, and values make me an excellent candidate to join your team.

Each summer for the last five years I have worked at various levels in the construction industry. As indicated on my attached resume, I have worked as a general laborer, a skilled carpenter, and last summer served as assistant construction manager on a two-million dollar residential construction project.

The Anderson Construction projects are familiar to me, and my aspiration is to work for a company that has your values of service to the community through support of youth activities. One of my volunteer activities is coaching youth soccer, and I believe in the individual and community benefits of involving youth in recreational sports. I hope for the opportunity to interview with you, and will follow up with you.

Thank you for your consideration.

Sincerely, Jesse Bimal Blacksburg, Virginia 540-555-4523 [email protected]

Sample 3.5 — Letter of inquiry about employment possibilities, email fomat

Subject:  (logical to recipient!)  Inquiry about software engineering position after completion of M.S. in computer engineering

December 12, 20XY

Mr. Robert Burns President, Template Division Megatek Corporation Arlington, VA 22207 [email protected]

Dear Mr. Burns:

Next May I will complete my master of science in computer engineering at Virginia Tech. I found information about Megatek through an information session offered through the career center at my university, and am very excited about the career path options you offer for software engineers. I believe there is an excellent fit between my skills and interests and your needs.

As a graduate student, I am one of six members on a software development team in which we are writing a computer-aided aircraft design program for NASA. My responsibilities include designing, coding, and testing of a graphical portion of the program which requires the use of VWXDF for graphics input and output. I have a strong background in CAD, software development, and engineering, and believe that these skills would benefit the designing and manufacturing aspects of template software.  Attached is my resume with further details.

My qualifications equip me to make a contribution to the project areas in which your division of Megatik is expanding efforts.  I would appreciate the opportunity to discuss a position with you, and will contact you in a week to ten days to answer any questions you may have.  Thank you for your consideration.

Sincerely, Morgan Stevens Blacksburg, Virginia  |  540-555-2556 [email protected]

Sample 3.6 — Letter of inquiry about internship opportunities, email version

Subj: Wilderness Challenge internship position

January 12, 20XY

Ms. Sylvia Range Special Programs Assistant Marion County Family Court Wilderness Challenge Marion, VA 24560

Dear Ms. Range:

This semester I am a junior at Virginia Tech, working toward my bachelor's degree in family and child development. I am seeking an internship for this summer 20XY, and while researching opportunities in the field of youth development, I found your program. I am writing to inquire about possible internship opportunities with the Marion County Family Court Wilderness Challenge.

My work background and coursework have supplied me with many skills and an understanding of encouraging development of adolescents; for example:

• 10 hours per week as a volunteer hotline assistant for a local intervention center. After a 50-hour training program, I counseled teenagers about personal concerns and referred them, when necessary, to appropriate professional services for additional help.
• Wellness coordinator in my campus residence hall, which requires me to establish rapport with fifty residents and coach them on personal matters, university policies, and encourage healthy self-management habits to be successful in college.

My attached resume provides additional details about my background.

I will be in the Marion area during my spring break, March x-xx.  I will call you next week to see if it would be possible to meet with you in early March to discuss your program.

Sincerely, Sinclair Sosa Blacksburg, Virginia | 540-555-2233 | [email protected]

Sample 4.1 — Information seeking letter, email version

Mr. Idris Webb Delon Hampton and Associates Washington, DC

Dear Mr. Webb:

Next May I will complete my bachelor’s degree in Architecture at Virginia Tech, and am researching employment opportunities in the Washington metro area. I obtained your name from Professor (LastName) who teaches my professional seminar class this semester. S/he indicated that you had volunteered to provide highly motivated graduating students with career advice, and I hope that your schedule will permit you to allow me to ask for some of your time and advice. I am particularly interested in historic preservation and have done research on the DHA website to learn that your firm does work in this area. I am also interested in learning how the architects in your firm began their careers. My resume is attached simply to give you some information about my background and project work.

Within two weeks I will call you to arrange a time to speak to you by Zoom or perhaps visit your office if that would be convenient. I will be in the Washington area during the week of November 22. I very much appreciate your time and consideration of my request, and I look forward to talking with you.

Sincerely, Adara Alba Blacksburg, Virginia 540-555-1123 [email protected]

Sample 5.2 — Follow-up letter to information seeking meeting, email version

Subject:  (logical to recipient!)  Thank you for meeting Tuesday, Nov. 23

Mr. Javier Delon Delon Hampton and Associates Washington, DC 

Dear Mr. Delon:

Thank you so much for taking time from your busy schedule to meet with me on Tuesday. It was very helpful to me to learn so much about the current projects of Delon Hampton and Associates and the career paths of several of your staff. I appreciate your reviewing my portfolio and encouraging my career plans. I also enjoyed meeting Mil Menzur, and am glad to have her suggestions on how I can make the most productive use of my last semester prior to graduation.

Based on what I learned from my visit to your firm and other research I have done, I am very interested in being considered for employment with DHA in the future. I will be available to begin work after I graduate in May 20ZY. As you saw from my portfolio, I have developed strong skills in the area of historical documentation and this is a good match for the types of projects in which your firm specializes. My updated resume is attached to serve as a reminder of my background, some of which I discussed with you when we met.

During the next few months I will stay in contact with you in hopes that there may be an opportunity to join your firm. Thank you again for your generous help and guidance.

Sincerely, Kai Kalani Blacksburg, VA 24060 540-555-1123 [email protected]

Cover Letter Writing Tips

No one enjoys writing a cover letter and hiring managers don’t enjoy reading poorly written cover letters.

So, how about we take the pain out of cover letters for everyone – you, the military veteran who is seeking civilian employment and for the people who will read your cover letter.

Read on to learn about the top cover letter writing tips we want you to follow. It’s also important you highlight your military career in your cover letter, so we’ve included advice on how you can best do this.

What Is A Cover Letter?

A cover letter is your chance to do bridge the gaps between your resume and you, the person. While your resume includes the facts on your career goals, education, employment history, and volunteer experience – your cover letter is your chance to introduce yourself.

It’s in your cover letter that hiring managers look for the reasons why they should interview you and consider hiring you. You want to use your cover letter as a way to stand out from the pile of resumes that include similar skills and experience.

Just as we want you to write a unique resume for every job you apply for, you must do the same with your cover letter. When writing your cover letter, think about what you want to tell the hiring manager about yourself.

Imagine you have just a couple of minutes to introduce yourself and tell this person why you would be an ideal fit for the role and company. Remember to let your personality shine through and to be yourself.

Top Cover Letter Writing Tips

Writing a cover letter doesn’t need to be stressful and it definitely shouldn’t be an afterthought. You need to put just as much time and attention into your cover letter as you did with your resume.

Keep these top cover letter writing tips in mind:

• Resume highlights : your resume is a brief overview of you and your skills. Use your cover letter to expand on your key skills, attributes, and other factors that are key to the role and company. Provide more context on what you’ve done and learned.
• How you can benefit the company : hiring managers are looking for people who can help the company and the existing employees. When writing your cover letter avoid writing about how much the job would help you and focus on how you see yourself contributing to the company.
• Be obvious : don’t be shy, use your cover letter to clearly state what you bring to the job and company. Highlight your strengths, experiences, and other details that make you the ideal person for the role. Be proactive but not pushy.
• Skills, skills, skills : there are going to be jobs for which you don’t meet the specific education requirements or have the exact number of years of experience. This is when you want to use your cover letter to show-off your skills. This is the ideal way to illustrate how your military skills and experience makes you an ideal candidate.
• Don’t stress about education : many people don’t apply for jobs because they don’t meet the education requirements. The job might require a master’s degree in human resources – but you have 20+ years of hands-on experience managing people, including providing career advice for new military recruits. This is where you use your cover letter to emphasize this work experience and show how it can be of benefit to the company.
• Connect with the hiring manager : you chose to apply for this job for a specific reason. Maybe it’s because the company is recognized for hiring veterans or because the company has a strong environmental commitment or because the company is doing innovative work in the medical field. Whatever the reason – tell the hiring manager why you chose his company and why you want to work there.
• Customize your cover letter : we highlighted this earlier but it’s important you understand this – every job is unique and every hiring manager is unique – therefore your cover letter must be customized for every position you apply for. Remember that your cover letter is creating a link between your resume, the job description, and yourself.
• Remember your language : just as you tailored your resume to mesh with tone and voice of the job description, you need to do the same with your cover letter. If the job description is a bit more relaxed, don’t use overly formal language. Equally important is to not be too casual – the hiring manager is not your pal (yet). Pay attention to the language used in the job description and on the website and use this as your guideline.

Just as you kept your resume focused and short (ideally no more than two pages), you need to do the same with your cover letter. No hiring manager is going to read a cover letter that is longer than one page.

Focus on the key points, but don’t go overboard – you want to grab the hiring manager’s attention and not overwhelm him or her with information.

How Can I Highlight My Military Career?

Your cover letter is the ideal forum for you to highlight your military career. The cover letter is your chance to showcase how your military career, education, and skills directly translate to the civilian world.

Keep these points in mind when highlighting your military career in your cover letter:

• No military jargon . Make it easy for the hiring manager to understand what it is you did during your military career. This means you need to explain your military skills in plain language.
• Your skills matter . Your military experience and skills are highly transferrable. Think of the skills you have like leadership, language knowledge, problem solving, ability to respond and react quickly, your ease with changing situations, and the rest of your similar skills. These are the skills that hiring managers get excited about because they highlight you as a person.
• Brag a little bit . If you’ve won awards, commendations, or honors – highlight these in your cover letter (and on your resume). Just as someone might highlight that they were the top sales earner for XYZ company , you need to showcase your military career highlights. Hiring managers are looking for the best potential candidates, so if you were one of the best in your platoon or troop – let this be known.

Think of your cover letter as being your door-opener – it’s the best way you have to open the doors to the civilian career possibilities out there. Yes, it can be daunting to write a cover letter, but you want the job and your cover letter is the ideal tool to help you get what you want.

This military cover letter example from monster.com is a good example of a personable and informative cover letter.

Remember to browse the Veteran’s Employment website for more practical and useful articles that can help you during your military career transition . Our focus is on finding employment for veterans – men and women like you who have served Americans and are now looking for new ways to contribute and make positive change.

Contact Veterans Employment

(760) 445-3889, veteran services.

• Transition Resources
• Veteran Resources
• Client Services
• Corporate Contracting
• Military Recruiting Process Outsourcing
• Why Hire Veterans?
• Our Consulting Model

Virtual Assistant Cover Letter (Best Sample for VA)

Are you looking for a wonderful cover letter format for Virtual Assistant to impress your client? Yes, we are here to help you in these regards. You will find a lot of hidden tips and the rules of writing a cover letter for Virtual Assistant here. Let’s see: Virtual Assistant Profile Overview Sample .

Let’s Download: Upwork All Cover Letter Sample

So, keep with us to have a clear concept about Virtual Assistant (VA) and the writing tips of a killer Cover Letter for it. We will provide two types of cover letter sample. One for Upwork and freelancing platform and another one is for individual organization. I request you to read till the end and you may also download Upwork overview sample .

Don’t miss: Upwork Profile Overview Sample 2022

Why your cover letter is so important.

First of all,  why you should be so conscious of writing a standard cover letter. Your cover letter is the most important thing to draw your client’s attention . Your recruiter won’t see you, or your resume , or any of your previous works at first. Your cover letter is the thing that your recruiter will judge first. So, now you understand your cover letter will make your first impression to your clients. That is why you should create it in such a way that it may work like a bridge to you and your expected position.

Let’s see: Freelancer Cover Letter Sample 2020

What virtual assistant is.

Some people start writing a cover letter without even knowing about Virtual Assistant properly. Eventually they fail to get their desired job. It is must for you to know what VA or Virtual Assistant is and what type of work they do before writing a cover letter for Virtual Assistant. So, let’s get some knowledge about Virtual Assistant before starting with the cover letter.

Let’s see: Freelancer Profile Summary Sample 2020

Virtual Assistant plays a very important role for a company as they provide clerical and operational support. But they don’t communicate with their customer directly. Rather, they support their clients over the internet or other technical communication way. Generally, when the entrepreneurs remain busy but they have to meet their daily tasks, they appoint these Virtual Assistants to do the job on behalf of them . Virtual Assistants help them to handle the strategic actions over the internet. They generally do the following tasks for their recruiters-

• Scheduling Appointments
• Attending Phone Calls
• Creating Presentation
• Providing Customer Service
• Managing email
• Travel Arrangement
• Updating Websites regularly
• Updating Database
• Writing Content
• Doing Errands
• Assisting with recruitment
• Computer proficiency
• Organizational skills
• Effective communication
• Good interpersonal skills
• Self-motivation
• Creativity and resourcefulness
• Problem-solving orientation
• Diplomacy and tact
• Time management and deadline orientation etc.

Tips for Writing a Killer Cover Letter for Virtual Assistant

Now you know what The Virtual Assistant is and what type of job they actually do. So, let’s proceed on with the cover letter for Virtual Assistant. Here are some tips to write a good, standard and effective cover letter for becoming a virtual assistant to draw your reader’s attention that will help you to reach your ambition.

• Research your client: Before starting to write your cover letter read through the job post carefully and make research of your client. Find out the skill and efficiency that your client is looking for in the employee. It will help you understand what your client exactly needs from you. And convince your reader in your cover letter that you are the only person that your client needs for his work.
• Formatting: Your cover letter must be formatted in a standard way. Generally, a good cover letter consists of three things- a polite salutation followed by a nice introduction, a chronological representation of you and an optimistic ending with your signature. So, try to maintain this format while writing a cover letter.
• Header: Mention your full name along with your contact number and address in the header in a smart way.
• Introductory Paragraph: In the introductory paragraph clearly mention your purpose of writing that is your job title with reference of the job post. And then introduce yourself to your client with your educational and professional qualifications.
• Development: In the next paragraph develop your logics in a proper way why you are suitable for the post. Highlight your experience and confidence of the work. Make your reader believe that you love and enjoy your job as virtual assistant whole-heartedly.
• Concluding Paragraph: In the concluding paragraph show your optimistic view and explain your availability and make an end with the hope of next contact. And make it followed by your signature.

This is the genuine way how to write a standard cover letter for Virtual Assistant. If still you are in confusion and face any problem writing a killer cover letter, look over the following sample of an amazing cover letter written for the post of Virtual Assistant. You’ll surely be able to write a standard cover letter yourself. And hopefully you will take you to your goal. All the best wishes for you.

01. Virtual Assistant Cover Letter Sample for Upwork

Dear Mr. Heylon,

Wish you a very good day.

I have gone through your job post and come to know that you are looking for a reliable Virtual Assistant for your company. As it is a passion of me working as a Virtual Assistant, I don’t want to lose the opportunity and therefore applying for the post. Being a post graduated in ICT and having years of experience I believe myself to be the most reliable person for your job.

I am working as a freelancer and as a Virtual Assistant for long five years. It has made me much expert in my work. I have an admirable persuasive quality to handle the customer over the internet or phone calls. Besides, I can make presentation with a very short time and in an effective way. For my work purpose I have a nice arrangement of Computer Components with a powerful internet connection, a fixed land line telephone, printer, fax machine etc. in your home in a pin drop silent room usable for such purpose. It allows me working any time night or day with my trousers. I work in such environment and enjoy the variety of works the job brings each day.

So, you may trust me with any task as a Virtual Assistant. I am ready to work with you at most 60 hours per week. I will be eagerly waiting for your response. I am always available on my email and skype.

Thanks a lot for taking time reviewing the letter.

02. Virtual Assistant Cover Letter Sample for Organization

In order to write a cover letter in response to your client’s job posting, you have to follow some traditional rules. This is not mandatory but showing respect is always golden. Let’s do that.

Date: July 3, 2011

From: 

• Mr. Guilbert Saxena
• 2012 Western Lane,  Los Angels,  125-402-011
• [email protected]
• Mr. Robert Heylon, 
• New Street,  1240 Holy Yard,  NY 201456

Re: For the Post of Virtual Assistant

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