how to voice over powerpoint presentation

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How to record voiceover narration in powerpoint.

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If you’re sending out your presentation instead of giving it in front of an audience, but you feel adding a vocal explanation would better help to deliver the message, record a voiceover narration. Here’s how to do it.

Before you begin your PowerPoint narration, you’ll need to make sure you’ve made the proper preparations.

Set Up Your Mic

First, you’ll need a microphone. Most modern computers have a built-in microphone that gets the job done, but investing in a USB microphone will increase the audio quality of the narration by quite a bit.

The built-in microphone will be set as your input device by default, so if you plan on using it for the PowerPoint narration, you don’t need to take any additional steps in setting it up. However, if you plan to use a USB microphone for the narration, be sure to set it as the input device.

To do this on Windows, right-click the volume icon found on the right of the taskbar. In the menu that appears, select “Open Sound Settings.”

The “Sound Settings” window will appear. Here, scroll down to the “Input” section and click the box under “Choose your input device.”

If you’re using a USB microphone, it will appear here. Select it to set it as the input device.

The steps for Mac users are extremely similar. The only difference is you should go to "System Settings" and select "Sound" instead of right-clicking the volume icon like on Windows. From there, the steps are the same.

Take Notes and Rehearse

With your mic set up, you’re ready to start recording, right? Well, not quite. While you may not be physically standing in front of the audience delivering this presentation, you still need to treat it as though you are. This means going through the basics---taking notes and rehearsing your delivery.

One thing you can do to help you record a successful narration is to write out a script. As with a live presentation, though, you don’t want to sound like you’re reading straight from your notecards. Practice reading through the script a few times so that it sounds natural and fluid.

Once you’re confident in your delivery, it’s time to start recording.

Open the PowerPoint presentation in which you would like to record a voiceover narration. Head over to the “Slide Show” tab and, in the “Set Up” group, select “Record Slide Show.” Once selected, a drop-down menu will appear. Here, you can choose to start the narration from the beginning or from the current slide. If you choose to start recording from the current slide, make sure that you’re on the slide you’d like to start recording from.

Related: How to Record Your Screen with Microsoft PowerPoint

In this example, we’ll choose “Record from Beginning.”

Now, you’ll be in full-screen mode. You’ll notice a few extra tools appear, including a record button at the top-left corner of the screen. When you’re ready to start recording, click this button.

When you select the record button, a countdown timer will appear, giving you a three-second delay between clicking the button and starting your recording.

You can now start recording your voiceover narration! Continue through the presentation by clicking the right arrow to go to the next slide.

You can pause the recording at any time by pressing the pause button in the top-left corner of the window. The recording will automatically end when you make it to the last slide. Alternatively, you can press the stop button, also located at the top-left corner of the screen.

If you want to play your narration back, you can select the replay button.

A speaker icon will appear at the bottom-right corner of each slide that has a recorded narration. You can also play your narration back on each slide by hovering over the icon and pressing the play button.

If you’re not satisfied with the narration, simply repeat these steps to re-record.

• Microsoft Office
• Microsoft PowerPoint
• office 2019

How to do a voiceover on a PowerPoint presentation and add pre-recorded audio to your slides

• You can record a voiceover in PowerPoint and insert it into your next presentation using the software's Audio recording feature through the Insert menu.
• Recording and inserting a voiceover into PowerPoint is a relatively similar process on an Apple Macbook and Windows PC.  
• Once you've recorded your audio, you can click the microphone icon that appears on your slide and playback your recording. 
• Visit Business Insider's Tech Reference library for more stories .

Public speaking is a valid and common fear. And although you might be trying to hone your public speaking with your free time at home , there's a way you can incorporate your voice into your next PowerPoint presentation without the pressure of speaking on the spot.

How? Microsoft PowerPoint has a feature that lets you create narration for all slides as you see fit. This way, you can record — and re-record — voiceovers for your presentations that won't make you cringe.

The process is virtually identical for both Mac and PC users and you can use your computer's built-in mic or a headset. Whatever your operating system of choice is, easily record narration over a PowerPoint slide in a few quick steps. 

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SteelSeries Arctis 1 Wireless Headset (From $92.49 at Amazon)

How to record a voiceover for PowerPoint on a PC

1. Open a new or existing or presentation in PowerPoint.

2. From the top toolbar, select "Insert."

3. Toward the far right side, click "Audio."

4. Choose "Record Audio…"

5. Name your audio file. 

6. Click the circle icon when you're ready to start recording.

7. Select "OK" when you're done recording.

8. A microphone icon will indicate the narration has been added to the slide. 

How to record a voiceover for PowerPoint on a Mac

1. Open a new or existing or presentation in PowerPoint for Mac.

2. Find and select "Insert" from the top toolbar. 

4. Select "Record Audio…"

5. Name the audio file, and click the circle icon when you're ready to start recording.

6. Click "Insert" when you're ready to finalize.

7. You can click the microphone icon on the slide to hear your recording.  

Related coverage from Tech Reference :

How to download and access microsoft powerpoint on your mac computer, how to add a border to slides in powerpoint, and give your slideshow a sleek design, how to change and format the background of your powerpoint slides to custom designs, how to change your language settings in microsoft powerpoint in 3 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.

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How to Narrate a PowerPoint Presentation (Step-by-Step)

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• October 29, 2019

In this article you’ll learn how to narrate a PowerPoint, with either just your voice or using the new video narration feature.

Firstly, there are two different tools you can use to narrate your PowerPoint slides.

#1: Record Audio  is the legacy PowerPoint narration tool. Although this tool doesn’t have as many features, it is faster to open and use, and is handy if you want to drop a voice note on a slide.

Features of this tool include:

• Voice narration only
• Adds narration to one slide at a time only

#2: Record Slide Show  is the NEWEST (and best) narration tool in PowerPoint, giving you two different types of narration options plus a variety of other options.

The features here are:

• Voice narration
• Video narration (so your audience can also see your face)
• Allows you to narrate an entire presentation in one sitting
• Automatically sets slide timings for you if you later want to convert PowerPoint into a video

And before you get lost in either tool, let’s cover a few things which will help you out (trust me).

Narration definition in PowerPoint

In PowerPoint, narration simply means recording your presentation as you walk someone through it, so that you can easily share the whole thing with someone else.

On top of that, if you get creative, you can use your narrated PowerPoint files to:

• Share your presentation with team members around the world
• Create a library of best practices for your company
• Build training materials for new hires

1. You don’t need fancy recording equipment

Don’t let fancy equipment or a professional recording studio hold you back from narrating your presentation. For most situations, using the built-in microphone on your personal computer is enough.

For example, if you are doing something relatively informal, such as walking a colleague through something in PowerPoint, the quality of your audio doesn’t need to be extremely high.

If you are creating training materials or giving an important presentation, I recommend getting a decent USB microphone (you can see a list of top rated microphones  here ).

That’s because they will help remove any background noise.

2. Find a quiet space and tell people you are recording

Regardless of the quality of your microphone, I recommend finding the quietest place possible to record your narration and let everyone know not to bother you.

When evaluating a quiet place, here are some things to be careful of and to spot check:

• Noisy air conditioners or refrigerators
• Street noise (cars, planes or pedestrians)
• Loud background office or cafe noise
• Cell phones, doorbells or other pinging noises
• Your kids playing in the background

For instance – imagine you are in the middle of narrating your presentation. All of a sudden a colleague knocks on your door or the doorbell rings, and you’re interrupted. It’s not the end of the world, but it will throw you off and likely annoy you.

In addition, if there is too much background noise (like a running air conditioner), the noise can be very distracting to whoever is watching the recording.

3. Check your microphone

The last thing you want to do is walk through your entire presentation, and then discover that your microphone wasn’t working.

Therefore, before narrating your PowerPoint, I recommend double-checking your recording equipment every time before you hit record. This includes ensuring that your equipment is properly plugged in (it happens).

• Right-click  the speaker icon in the task bar (lower right-hand corner of your desktop)
• Select  Open Sound settings
• Choose your  Input  device
• Click on  Troubleshoot  under  T est and troubleshoot

Note:  If you don’t see the audio bar filling up with color as you talk, that means that your input device is either not selected or not properly connected.

• Connect all your audio and video equipment to your computer
• Restart your computer: Start, Power, Restart

#1. Record audio (audio narration only)

While this is the legacy narration tool in PowerPoint, I want to cover it first.

That’s because even if you decide not to use it to narrate your PowerPoint presentation, it is extremely useful for dropping voice notes on your slides.

When used this way, you can quickly capture your thoughts and ideas about a slide without having to get bogged down editing or building it out on the spot.

Below I’ve detailed how to use this tool to narrate PowerPoint slides.

1. Open the Record Sound dialog box

To open the  Record Sound  dialog box, simply:

• Navigate to the  Insert  tab
• Open the  Audio  drop down
• Select  Record Audio

Keep in mind that you can only narrate one slide at a time using this tool. Hence why it’s great for dropping voice notes on a slide, one by one.

2. Record your audio narration

Inside the  Record Sound  dialog box you can narrate your PowerPoint slide. Simply:

• Type in a  Name  for your Audio Clip
• Select the  Record  button (the red dot) to begin narrating
• Click  Stop  (the square) to stop your narration
• Hit  Play  (the triangle) to listen to your narration
• Click  OK  to save the narration to your slide

As a result, you will see a little audio object added to your slide that you can move around and resize if you like.

The audio file can also be played (simply click on the play icon) in both the  Normal View  and  Slide Show View  of your presentation.

In this way, you can work your way through your presentation, adding voice notes to your PowerPoint slides that you or your colleagues can play back from within your presentation.

To learn all about adding music to PowerPoint and how to loop your audio files,  read our article here .

3. Playing your PowerPoint narration

By default, your audio file will be set to play  In Click Sequence  (explained below).

That means it will be added at the end of any animation sequences, trigger actions, etc.. If you don’t have any of these on your slide, it will automatically play when you to to advance to the next slide.

All you need to do is advance your slide (click, hit the space bar or arrow keys, etc.) and it will play.

To change when your audio file plays, simply:

• Select your  Audio  file
• Navigate to the  Playback  tab
• Open the  Start  drop down
• Choose either  In Click Sequence ,  Automatically  or  When Click On

In Click Sequence  means that your audio file plays as part of the click sequence of actions that happen on your slide. This includes animated sequences, trigger actions, and videos, all of which you can set in the Animations Pane.

If you do not have any sequences set up on your slide, your audio file will play right before you advance to the next slide in your presentation.

Automatically  means your audio file plays as soon as you get to that slide in your presentation, instead of playing right before you advance to the next slide.

When Clicked On  means your audio file will only play if someone clicks on it during the presentation in Slide Show mode. For example, you can use this option for a piece of audio that you may not have the time to play, allowing you to choose in the moment whether to play it or not.

4. Delete or overwrite a previous narration file

To delete an audio file narration, simply select the object on your slide and hit  Delete  on your keyboard.

If you want to overwrite or change an existing narration, simply use the  Record Audio  dialog box again (as described above). Doing so will overwrite the existing audio file on your slide.

Warning:  Two narration audio files cannot exist on a slide at the same time. That means that if you narrate a PowerPoint slide a second time, the first recorded file will be overwritten.

To be clear, that means you will need to start over – from scratch – for the individual slide where you want to change the narration.

While you can trim an audio file in PowerPoint, you cannot split apart or merge different audio files like you could if you used dedicated audio editing software.

#2. Record Slide Show (audio + video narration)

The  Record Slide Show  command is the NEWEST and BEST way to narrate a PowerPoint presentation for a few reasons, including:

• Record both audio and/or video narrations
• Narrate your entire presentation in one sitting (you are not limited to creating slide-by-slide narrations)
• You can use the pen, highlighter and laser pointer commands and have them captured in your narration too
• The tool allows you to pause and restart your recording
• All your slide timings are automatically recorded, allowing you to use them to turn your PowerPoint presentation into a video (see how to do that  here )

In short, unless you have a really good reason not to use the  Record Slide Show  command to narrate your presentation, this is what you should be using.

As you will see below, there are a lot more settings you can toggle on and off, but don’t let this stop your from recording your presentation.

1.  Open the Record Slide Show dialog box

To open the  Record Slide Show  dialog box, simply:

• Navigate to the  Slide Show  tab
• Open the  Record Slide Show  command
• Choose  Record from Beginning

If you simply click the  Record Slide Show  command in the Ribbon (instead of opening up the drop down) it will begin recording from the current slide.

Wait a couple of seconds, and the  Record Slide Show  commands will load, and you can start narrating your presentation.

2. Record your  slide show narration

There are a lot more options you can choose from in the  Slide Show  dialog box that that I will explain below, but recording your narration is still pretty easy and straight forward

To start recording your slide show narration, simply:

• Choose your  Camera  and/or  Microphone
• Make sure your  Camera  and/or  Microphone  is turned on
• Use the  Record ,  Stop  and  Replay  commands to start and stop your narrations
• Use the  Arrow  (or use your arrow keys) to advance to the next slide

Once you start recording, you get the option to pause the recording. This allows you to pause and collect your thoughts whenever you need to, and continue narrating your presentation when you are ready.

When you are finished, the individual video and/or audio file narrations are added to the lower right-hand corners of each individual slide, as you can see below.

As you can see in the picture above, your audio and video narrations are recorded and saved on a slide-by-slide basis. That means you can review and record narrations on any slide within your presentation.

Warning:  You can only have one narration file per slide.

If you re-record an audio or video narration, it automatically overwrites any previous narrations you had on that slide.

The only way to have two different narration files on the same slide, is to record one with the  Record Slide Show  dialog box, and record the second with the  Record Audio  command.

3. Set your narration to Play

Your  Record Slide Show  narrations are set to play  Automatically .

That means that whenever you run your presentation (from beginning or from current), your audio and/or video narration will automatically play.

To change when your audio or video narration plays, simply:

• Select the  Narration  file on your slide
• Choose either  In Click Sequence ,  Automatically  or  When Clicked On

4. Record Slide Show options

Record (or hit R) to start recording your narration.

Pause  (or hit I) to pause your narration and collect your thoughts. This button only displays once you’ve started recording.

Stop  (or hit S) to end your narration. If you hit Record again, your new narration will overwrite the existing one.

If you want to stop narrating your current slide before starting on the next one, don’t use the Stop button. Instead, simply navigate to your next slide using your arrow keys or the forward arrow on screen.

Replay  to replay your narration for the current slide. This button only becomes active after you have recorded a narration for that slide.

B. Speaker Notes options

Notes  (or hit N) to open or close your speaker notes for that slide. The Notes window is fairly small and you cannot resize it very well.

Your action of opening and closing the speaker notes pane will not show up in your recorded narration.

Font Size  commands increase and decrease the font size of your speaker notes so that you can see them better.

In my opinion the speaker notes pane is too small and not flexible enough for reviewing lots of speaker notes.

To learn how to print your speaker notes in PowerPoint,  read our guide here .

C. Clear Recordings options

Clear Recordings  allows you to clear your previous recording on either the current slide or on all the slides in your presentation.

You can also overwrite your recording and slide timings by simply recording over the top of your narrations.

Note:  Using Clear Recordings removes both your slide timings and narrations.

That means that if you want to remove your narrations but keep your slide timings, you will want to clear recordings outside of the  Record Slide Show  dialog box. See how to clear timings and narrations below.

D. Input options: Camera and Microphone

Microphone  allows you to choose which microphone you want to record with. So if you are using a microphone other than your computer’s built-in one, this is where you want to select your microphone before you begin recording your narration.

Camera  allows you to choose which camera or webcam you want to use if you are recording video narrations. If you are using a camera other than your computer’s built-in one, this is where you want to select it before you begin your narration.

E. Advance Slide options

Next Slide  advances the click sequence of your presentation, the same way hitting the right arrow key or clicking your slide with your mouse does.

If you have animated sequences or music that is supposed to play, clicking forwards will trigger those sequences, and eventually advance you to the next slide.

Previous Slide  moves you back one slide in your presentation, but it is only available to you when you are not recording.

That’s because re-recording a narration automatically overwrites the previous narration. So once you start your recording, you can only move forward in your presentation.

F. On / Off: Camera and microphone

Microphone  (on/off) turns your selected microphone on or off. You can turn your microphone off and still click through your presentation if you want to mute your sound in the recording.

Camera  (on/off) turns your selected camera on or off. This allows you to add or remove video recording in your narration.

Camera Preview  displays what your camera is recording during your narration. If seeing yourself onscreen while you narrate your presentation bothers you, simply turn camera preview off.

G. Ink options: Eraser, Pen and Highlighter

The  Pen  (Ctrl + P),  Highlighter  (Ctrl + I),   and Eraser  (Ctrl + E)   allow you to draw and highlight things on your slides during your presentation.

To change the color of your ink, simply click on one of the colors at the bottom of your screen.

Anything that you draw on your slides during your narration will be recorded as you draw them. That means that someone watching the recording will see you draw on the slide, as you narrate your presentation.

H. Slide Timings options

Slide Timings  show you how long you have spent on each slide, and which slide you are on within your presentation.

Therefore, if you are converting your PowerPoint presentation into a video, these slide timings determine how long you spend on each slide.

To learn all about how to convert PowerPoint to video,  read our guide here .

I. Close / Minimize options

Close / Minimize  allows you to close out of (or minimize) the  Record Slide Show  app.

Use the  Close  icon (the x) to exit out of the  Record Slide Show  dialog box and return to the Normal View of your presentation. You can also hit the  Esc  key on your keyboard to close out of the dialog box.

#3. How to clear your Timings and Narrations

To clear your  Timings and Narrations  from the Normal View of PowerPoint, simply:

• Open the  Slide Show  tab
• Open the  Record Slide Show  drop down
• Select  Clear
• Choose the  Timings  or  Narrations  you want to clear

If the  Clear  command is grayed out when you open the  Record Slide Show  drop down, that means that you do not have any  Narrations  or  Timings  (same as for transitions) set for your presentation.

Clear Timing on Current Slide  removes the set transition timing for the current slide.

Clear Timings on All Slides  removes the set transition timings on all the slides within your presentation.

Clear Narration on Current Slides  removes any voice or video narration you’ve recorded on the current slide.

Clear Narration on All Slides  removes any voice or video narrations from your entire presentation.

Note:  You can also clear the  Timings  and  Narrations  for your slides at the same time from inside the  Record Slide Show  dialog box.

Inside the dialog box, simply click the  X  and choose to  Clear Recordings on Current  or  Clear Recordings on All .

#4. How to compress your PowerPoint narrations

Adding audio and video narrations to PowerPoint significantly increases the size of your presentation as you can see in the picture above.

Therefore, I recommend compressing your file after you’re done recording narrations.

After narrating your PowerPoint, you can compress your   audio and video narrations. To do that, simply:

• Navigate to the  File  tab
• Select the  Info  group
• Open the  Compress Media drop-down
• Choose  a compression quality

PowerPoint automatically uses the Full HD (1080p) when recording your voice and video. So if you are tight for space, you will need to choose either the  HD (720p)  or  Standard (480p)  options .

To learn a variety of other ways you can reduce your PowerPoint file size,  read our compression guide here .

That’s how to narrate a PowerPoint, and the different options you have using the  Record Audio  and  Record Slide Show  options.

If you have the latest version of PowerPoint, I highly recommend using the  Record Slide Show  option as it gives you the most options to work with.

Just keep in mind that narrating your PowerPoint with audio and video can greatly increase the size of your presentation. Therefore, you may end up needing to consider compress it.

If you enjoyed this article, you can learn more about how to improve your PowerPoint skills by  visiting us here

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Blog > Record voice narration for PowerPoint

Record voice narration for PowerPoint

01.11.21   •  #presentation #powerpoint #voiceover #narration.

In this blog post, you'll learn how you can add a narration for your PowerPoint presentation. Adding audio or video narration can be very helpful, especially in a time where many seminars and meetings have to be conducted online. If you would rather give your presentation using a live stream (which has many benefits), scroll down to the bottom and learn how you can do that!

Here's what you need for recording:

• a microphone (your computer's microphone should do)
• a finished set of PowerPoint slides
• a video camera (only if you want to record video as well)

• Open your PowerPoint presentation or create a new one.
• In the taskbar, select Slide Show . Then click Record Slide Show .
• Choose the option Record from Beginning .

• You'll now get to a different view, which we'll call "Recorder View". Here's an overview:

• In the bottom right corner, you'll see three icons. The one on the left is for switching the microphone on/off. Make sure this function is turned on. The icon in the middle is for turning on/off your camera. You can choose if you want to switch the video recording on or not. The last icon is only available if you've chosen the video recording function. If the function is enabled, you'll be able to see a video preview.
• In the top right corner under "Settings", you can choose what microphone (and camera) you'd like to use. This is only relevant if you have an external recording device that you would like to use. If you're recording with your computer, you don't have to set anything here.
• Now it's time to record. Click the big red Record button on the top left and start speaking.
• Tip: You can either record all the slides at once without pressing pause, or you record each slide individually, then click pause, then go on to the next slide and record again. However, it's important to note that PowerPoint creates an individual audio file for each slide, even if you record all at once.
• Important : PowerPoint does not record during transitions, so only speak when you're on a slide.

• You can also draw on your slides with the painting tools on the bottom. These drawings will be saved to your presentations.
• On the bottom left corner, you'll see what slide you're on. You can also see two time counts. The first one is for the recording on the current slide, the second one is for the recording of the presentation overall.
• If you want to delete the whole voiceover, click Clear and Clear Recordings on all Slides . If you only want to delete the recording on the specific slide you are on, click Clear Recording on current Slide.
• If you want to re-record the audio from one slide after deleting it, just go to that slide and click Record again. Record what you want to say, then click Stop when you're done.
• Once you're done, leave the Recorder View. Click the small x in the top right corner or hit Esc .
• You can now either save the presentation as a regular PowerPoint file (just click Save and you're done) or as a video. If you'd like a video, follow the instructions below:

Save Presentation as Video

• Go to File in the PowerPoint taskbar

• Choose Export on the left, then Create a Video .

• Select the quality you'd like. We recommend Full HD (1080p).
• In the following drop-down menu, make sure Use Recorded Timings and Narrations is selected.

• The setting Seconds spent on each slide is only for the slides where there is no recording (if you have recordings on all of your slides, you can just ignore this setting.)
• Click Create Video and choose where the video should be saved. The video creation might take a while, so don't close PowerPoint right away!

Live interaction with polls & quizzes

If you prefer to give a talk where you can also interact with your audience, then the free software SlideLizard is the ideal solution! Using live polls , Q&A and feedback , your presentations will become even more exciting and interactive. SlideLizard integrates directly with PowerPoint, making it a breeze to use.

Can I record a presentation in PowerPoint?

Yes, PowerPoint also allows you to record your presentation with voice and video narration. You can read about how this works in our blog .

How can I record a presentation in PowerPoint with audio and video?

At first create your presentation. For the recording you will need a microphone (the one on your computer should do), your finished presentation and a video camera (if you also want to record a video). We have created a tutorial on our blog where you can read the further steps.

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About the author.

Pia Lehner-Mittermaier

Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.

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How to Add Voiceovers to Your PowerPoint Presentations

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Sometimes sending over a PowerPoint slide deck with text and visuals isn't enough. Adding your voice can help you provide additional context and explanations. In this article, we’ll go through a step-by-step process of how to record a voiceover in PowerPoint.

So whether you're creating an e-learning course, a sales pitch, or a product demo, by the end of this guide, you'll be ready to deliver a high-quality and engaging PowerPoint presentation. Let's dive in.

How to Record an Audio-Only Voiceover in PowerPoint

One of the easiest ways to build an engaging PowerPoint presentation is to add an audio-only voiceover to your slide deck. Here’s how to go about it.

• Select the slide where you want to add the voiceover.

If you’re not satisfied with the audio, click the record button to re-record the audio.

How to Edit Audio Voiceover in PowerPoint

PowerPoint has a native audio editor for editing your voiceover. When you click the loudspeaker icon, two contextual tabs appear: Audio Format and Playback .

Use the settings under Audio Format to change the appearance of the loudspeaker icon.

Additionally, use the Playback settings to make changes to your audio. Here’s a summary of the key features in this section.

• Select the Play button to listen to the audio. Click on it again to pause the audio.
• Click any point in the audio bar and select Add Bookmark to mark it for easy reference. Select the bookmark and click Remove Bookmark to delete it.
• Select Trim Audio to remove unwanted sections of your audio.
• Set a duration to Fade In or Fade Out your audio.
• Adjust the Volume of the audio to Low, Medium, High, or Mute.
• In Click Sequence: The audio will start to play after a user clicks on the slide.
• Automatically: The audio starts playing on its own after landing on the slide.
• When Clicked On: The audio will only start playing after clicking on the Play button of the loudspeaker icon.
• Select Save Media as to export your audio recording as an M4A file.

How to Record a Voiceover With Slideshow in PowerPoint

To synchronize your audio with actions on the slide, like highlighting key areas or sketching, follow these steps.

• Navigate to the Record tab.

• The Slide view displays only the slide (as shown in the image below).
• The Presenter view lets you see your notes and the next slide in a panel on the right.

• The Laser pointer lets you highlight specific areas of the slide.
• The Pen and Highlighter tools (available in 12 colors) let you annotate the slide.

• Click the pause button to take a break while recording. Click it again when you’re ready to continue.

Take a pause before you switch to the next slide or your recording might get cut off.

In addition to the audio-only and slideshow-based voiceovers we’ve discussed, you can also record a voiceover with a screen recording .

How to Delete a Voiceover in PowerPoint

To delete your PowerPoint voiceover, follow these simple steps.

• Click Clear Recording .

How to Save Your Presentation With Voiceover in PowerPoint

Whether you recorded an audio-only voiceover or one with a slideshow, you need to choose the best way to save it for an optimal viewing experience. Let's explore three methods to achieve this.

Save as a PowerPoint File

This method is best if you’re working with collaborators who need to edit the PowerPoint file.

• Press Ctrl + Shift + S on your keyboard to open the Save As dialog box.

Save as a PowerPoint Show File

A PowerPoint show file automatically opens in slideshow mode. To save your presentation as a PowerPoint Show file, follow the same process as the previous one but change the Save As type to PowerPoint Show.

Alternatively, you can follow these steps:

• In the Save As dialog box, select a location for your file, enter a suitable File name , and click Save .

Save as Video

This method saves your PowerPoint presentation as an MP4 file, making it perfect for demos and tutorials.

• Navigate to the File tab.

• Adjust the file quality and ensure Use Recorded Timings and Narrations is selected.
• Set a duration for Seconds spent on each slide . This will be used for slides without a voiceover.

• In the dialog box that pops up, choose a file location, enter a suitable File name , and click Export .

Engage Your Audience With Voiceovers in PowerPoint

Adding a voiceover to your PowerPoint presentation can significantly enhance its delivery and overall impact. With this article as a guide, you’re fully equipped to record your first voiceover in PowerPoint. The more voiceovers you create, the easier it gets. To make your voiceovers even more personable, the Cameo feature lets you record customized camera feeds.

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How to Do a Voiceover on PowerPoint

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What to Know

• Single slide: Select a slide. Go to Insert > Audio > Record Audio . Type a name, select Record , then read your script. Select Stop .
• Entire slideshow: Select View > Normal and choose the first slide. Select Slide Show > Record Slide Show > Record from Current Slide .
• To review the recording, click the sound indicator (it looks like a speaker) and then select Play to hear your recording.

This article explains how to record a voiceover on PowerPoint for a single slide or for the entire slideshow. The instructions apply to PowerPoint for Microsoft 365 , PowerPoint 2019, PowerPoint 2016, and PowerPoint 2013.

How to Record a Voiceover for a Single Slide

Before narrating your PowerPoint presentation, be prepared:

• You’ll need a microphone attached to, or built into, your computer. Test the microphone to make sure it is working. Set the sound level so your audio is easy to hear.
• Prepare yourself for the narration. Write a script you can follow while recording the voiceover. Practice the presentation a couple of times so your voiceover will sound smooth.
• Decide whether to record the voiceover one slide at a time or record a voiceover for the entire presentation in one go.

The simplest way to record audio for a voiceover is to record one slide at a time. To get started, select the slide where you want to add the narration, then go to Insert > Audio > Record Audio .

Here’s how to record a voiceover on the slide:

Type a Name for the voiceover narration.

Select Record (the button with a red dot).

Read your script or ad-lib the narration.

Select Stop when you’re finished recording.

The Record Sound dialog box disappears, and a speaker indicating sound appears in the center of the slide.

To review the recording, click that sound indicator and then select Play to hear your recording.

When you're finished, click anywhere outside the playback controls to accept the recording.

You’ll see an audio icon in the middle of the slide. Move this icon anywhere on the slide to get it out of the way of other elements on the slide.

How to Record a Voiceover for an Entire Presentation

The voiceover for the entire presentation can be recorded at one time. In addition to recording a voiceover, you can record a video of yourself giving your presentation.

To set up your presentation when you want to narrate an entire slideshow:

Select View > Normal

Select the first slide in the presentation where you want to record audio.

Select Slide Show > Record Slide Show > Record from Current Slide .

In PowerPoint 2019, the Recording window opens.

In PowerPoint 2016 and earlier versions, a Record Slide Show dialog box prompts you for further options. In the Record Slide Show box, select options to set up the slideshow:

• Slide and animation timings: When recording, PowerPoint automatically tracks the timing of slide changes and any animations that occur.
• Narrations, ink, and laser pointer: When recording, PowerPoint automatically tracks when narrations, any inking, or laser pointing occurs.

Leave both checked to make automating your slideshow easier.

Select Record .

In PowerPoint 2016, select Start Recording .

Select Pause to temporarily stop the recording if you need a break.

If you made a mistake and want to start over, select Clear > Clear Recordings.

In PowerPoint 2016 select Clear > Clear Recordings on Current Slide .

When you’ve finished recording a slide, select the Advance button to advance to the next slide or press the spacebar on your keyboard.

When you’re done recording your narration on the slide, select Stop and close the recording window to return to the presentation.

You may have noticed some controls at the bottom left side of the screen. These are a few controls to aid you in your presentation.

These handy handy tools include the Laser Pointer , Highlighter , and Eraser . As you advance through your presentation, mark or highlight parts of your slides as you narrate. PowerPoint records the timing of these marks (if you left the boxes checked) to go along with your narration. Likewise, using the laser pointer shows a simulated red laser dot so that you can point out different things on your slides as you narrate your presentation.

How to Listen to the Recorded Voiceover

Once you’ve recorded your narration, you can go back to the slides and listen to your voiceover.

Here’s how to play a narration:

Select the slide containing the voiceover you want to hear.

Look for the recording icon on the slide. It should appear as either a small video screenshot or a speaker icon on the slide.

Hover over select this icon and then click Play to preview the recording.

How to Turn a Voiceover Off

If you don’t want to hear your narrations when playing a slideshow, but want to keep the narrations with the slide, turn voiceover off.

To turn voiceover off, select Slide Show and click to deselect the Play Narrations checkbox.

How to Delete a Voiceover

There are a couple of ways to delete voiceover audio in your presentation. To delete the audio on a single slide, find and select the recording on that slide, then press the Delete key.

To delete the voiceover from all the slides in a presentation: Select Slide Show and then select the down arrow to open the Record Slide Show menu. Then, select Clear Narration on All Slides .

Embedding Versus Linking Audio Files in PowerPoint

When you use the PowerPoint tools to record a voiceover narration, the audio file is embedded in PowerPoint. This means the audio is part of the PowerPoint file and not stored in a separate file, making it easy to play your presentation on any device.

If you have audio you recorded using other software and it's stored on your computer, you can link to the audio file. Linked files keep your presentation size smaller, but links can be broken if the audio file isn't available to the PowerPoint presentation. To prevent broken links, store the presentation file and the audio files in the same folder on your computer.

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How to Record Audio in PowerPoint for Narration or Voice-Over | Step-by-Step

Related topic : If you are only looking to insert or add an audio that does not advance or move a slideshow in time and in synch your voice, this article: Adding Music to PowerPoint Slideshow explains how.

How to record audio as a voice-over or narration in PowerPoint – Quick Guide

Why use narrations or voice-overs in powerpoint presentation, before recording your narration or voice-over – tips., make sure your microphone works..

An important step to take before recording your audio is to ensure your microphone is set up correctly and your voice can be played back clearly. The video below runs through how to set up an external mic for your Windows or Mac .

How to Record Audio in PowerPoint Step-by-Step Instructions.

Advanced powerpoint audio recording options., add annotations to your recorded powerpoint slide show..

To use the Annotation Tool in PowerPoint: Scroll to the bottom of the full screen recording view (as shown in the image below). Then, select any of the tools available (the laser pointer, highlighter or pen) and annotate your slide, by drawing with them using any mouse or other pointing device.

Using the Timings Function to Adjust Recording Speed.

To Change the Timings of Your Recording: Navigate to the Slide Show tab in the top ribbon > (Next to the Record Slide Show icon, we used before) > click the Rehearse Timings icon. The presentation will now once again go to full-screen mode, and you can use your arrow keys to change the slides and set new timings.

Clearing or Deleting your narration and / or timings

To Delete a Narration or Timings: Navigate to the Slide Show tab in the top ribbon OR the Recording Tab. Select the down arrow on the “ Record Slide Show ” button > from the menu choose “ Clear ” > Select the appropriate timings and/or narration option.

Save and Distribute the Presentation with Audio as a Movie / Video file.

To Export your Presentation as a video: In PowerPoint navigate to File Menu > Export > Select your preferred options. (E.g.) File Format: MP4 . Quality Width 1,920 Height 1,080

Recording Audio Tips and Tricks

Macos 2019 – powerpoint audio recording tip, microsoft 365, 2016, 2019 for windows pc – recording tab in powerpoint, related posts, how to add music to powerpoint slideshow and find free music, [solved] how to upload powerpoint to google drive, 10s method: how to add bullet points in powerpoint.

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How to do a voice-over on PowerPoint

In this blog post, we’ll discuss how to do a voice-over on PowerPoint for free.

Why use a voice-over on your PowerPoint presentation?

PowerPoint presentations are a powerful tool for delivering information to your audience. However, multiple slides containing only visual information can be dull. Adding a voice-over to your slides can make the presentation more engaging and easier to follow. An engaged audience is an audience that’s more likely to remember the information you present.

Reap the benefits of professional voice-over services

How to do a voice-over on powerpoint for free in 4 steps, step 1: write a script.

It’s helpful to write a script before you begin recording. The script will help you to stay on track, stick to timings, make sure that you cover all the essential points and avoid repeating yourself. The script should be concise and straightforward, using simple language that’s easy to understand.

It’s important to rehearse your script, speaking out loud. This is a good way of identifying any parts that don’t sound right. It also enables you to time yourself, and adjust your script if necessary, to keep to specified timings.

Remember, don’t just repeat what’s on your slides. Your voice-over adds value by providing extra information. For example, your slides might display bullet points and your voice-over can add further detail for each point. Find out more about writing voice-over scripts .

Download our voiceover script template

Find out what information needs to be included on your voice-over script and download our templates for video or slide presentation recording .

Step 2: Record your voice-over

To record your voice-over, you can use a built-in microphone on your computer, a smartphone or an external microphone .

Choose a quiet place without any background noise to make your recording. Speak clearly and slowly, maintaining a consistent pace. You can record directly from PowerPoint or you can use free software, such as Audacity or GarageBand (Mac only) to record and then edit your audio. Editing can be used post-production to add different qualities to your voice, such as a richer tone or a slight echo.

Step 3: Add the voice-over to your PowerPoint presentation

If you’ve recorded your voice-over outside of PowerPoint, when the recording and any necessary editing are finished you can add it to your PowerPoint presentation. Here's how:

• Open your presentation and go to the slide where you want to add the voice-over
• Click on the ‘Insert’ tab and select ‘Audio’
• Choose the audio file you want to add and click ‘OK’
• To set the audio to play automatically, go to the ‘Playback’ tab and select ‘Play in Background’ under ‘Audio Options’.

Step 4: Sync the audio with the slides

To ensure that your voice-over timings are right in the final presentation, you might need to sync the audio with the slides. Here's how:

• Click on the ‘Transitions’ tab
• In the ‘Timing’ group, check the box next to ‘After’ and set the duration for the slide to play
• In the ‘Sound’ dropdown, select the audio file you added to the slide
• Repeat this process for each slide in your presentation.

How to do a voice-over on PowerPoint with a different voice

If you don’t want to use your own voice for your audio recording, you could ask someone else to read your script. However, sometimes that isn’t possible. If you need a voice-over audio and want a different voice, PowerPoint has a solution.

You can use PowerPoint’s built-in Text-to-Speech (TTS) feature to create a voiceover that is generated by the software. Simply select the text on each slide, go to the ‘Review’ tab, then select ‘Read Aloud’. You can also adjust the speed and language of the TTS voice in the settings.

Professional voice-overs for PowerPoint presentations

Today’s software has features that enable you to easily produce your own voice-overs, but professional quality audio is tricky to achieve. If it’s important that your presentation has high-quality audio, or if you need a voice-over in a different language, we can help.

At Semantix, we create professional quality voice-overs in more than 200 languages. Whether you’re creating a presentation for marketing, social media, e-learning or something else, our experts can make sure that your voice is heard loud and clear in every language.

Need your video content to be understood by a global audience?

Get the templates.

With our template, you can easily create a script that meets your specific project needs and ensures a flawless voiceover performance. No more headaches or frustration – just a smooth and efficient process from start to finish.

Related content

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How to do a voice-over on Google Slides for free

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How To Do a Voiceover on PowerPoint?

• December 12, 2021

This Hints and Tips post provides a step-by-step guide on how to do a voiceover in PowerPoint.

Did you know that PowerPoint has a voiceover or narration feature? PowerPoint's Record feature allows you to record your PowerPoint presentation with voiceover audio (and the option of video).

PowerPoint’s audio narration tools can be recorded and exported as a movie. You have two options for PowerPoint voiceovers:

• Record voiceover slide by slide: Instead of recording audio in one continuous file, PowerPoint records voice slide per slide, allowing creators to simply re-record a section if you make a mistake or need to make an update later.
• Record voiceover for entire presentation: You can also record audio for your entire PowerPoint presentation.  This is also great for practicing and reviewing your presentation before a meeting.

PowerPoint recognizes alternate inputs and will give you the option to use either your device's built-in microphone or an additional microphone or headset.  The process is almost identical for both PC and PowerPoint for Mac users.

PowerPoint Voice Over Recording Options

There are quite a few options available in PowerPoint! You can:

• Record audio for single PowerPoint slide: Narrate specific slides one at a time. Great if you just need to add context to a slide, e.g. to share additional contextual information or seek review input from a colleague.
• Record audio for entire PowerPoint presentation: record your presentation in one go. Perfect if you're well prepared with your talking points!
• Record video and audio PowerPoint presentation, or just audio: for either the single slide or full presentation audio recording, you also have an option to record video. If you record video with Audio, on playback a small window appears in the bottom right of your PowerPoint presentation showing the video.

Getting Started: What do you need to do PowerPoint Voiceovers?

There are a couple of preparation activities to take care of before you start recording.

To record your PowerPoint voice-over, you need a microphone . Most laptops and desktops come with a built-in microphone - but a USB microphone can significantly improve the audio quality of your recording.

If you plan to record Video along with your narration, you also need a camera. Again, most computers have a built in camera, but you can also use a separate webcam. Either way, position your camera/ device before you start.

PowerPoint auto detects your microphones and cameras (both built-in and added USB devices) for recording. However if you have more than one microphone and/ or camera connected to your computer, ensure you select your preferred device(s) before starting. You do this from the Recording screen:

From the Insert tab from the PowerPoint ribbon, Click on Audio button. Next select the option Record Audio from the two options given., by clicking on the sound icon with the gear beside it (refer to the screenshot image below).

Presenter notes can assist you to create a successful narration. You don't want to seem like you're reading from your notecards, just as you wouldn't in a live presentation. If you use the speaker notes feature in PowerPoint, you can click the Notes icon in the Recording screen to display your speaker notes while you record.

How To Voice Over PowerPoint Single Slide at a Time?

The easiest way to voice over for a PowerPoint presentation is by narrating a single slide at a time. There are two ways to start your recording

Follow these steps to narrate your single slide with audio:

• Click the Insert tab from the PowerPoint ribbon.
• Click on Audio from multiple features available (Note that depending on your screen size and resolution, PowerPoint groups features on the Ribbon. If your Ribbon has grouped features, you would click the Media group, then Audio - as shown in the screenshot below).
• Select the option “Record Audio” from the two options given.

• Type in the title/name you would like to use for your voice-over narration.
• Click on the start icon (with a red dot on it) to start recording the voice-over for the PowerPoint presentation.

• When you are done, click on the Stop icon . Now the icon of recording sound will disappear, and instead, a speaker will be shown on the slide, indicating that this slide has a voice-over for it.
• To review your recording, simply click on the Speaker icon and click Play to hear your presentation narration.

When satisfied, click anywhere outside the playback speaker box to save your PowerPoint Voice over.

How To Voice Over PowerPoint Single Slide at a Time (with Video)

As an alternative to accessing via the Insert tab, you can click on the SlideShow tab on the PowerPoint ribbon.

How To Voice Over Entire PowerPoint Presentation?

You can also record PowerPoint voice-over for your entire presentation in one go. This is great for rehearsing a presentation or where you already feel confident and ready to deliver!

To record a voice over for an entire PowerPoint presentation:

• Open the PowerPoint slide from which you want to start recording the presentation.
• Click the Slideshow tab on the PowerPoint Ribbon
• Choose the Record feature button
• Select either “From Current Slide” if you want to start narrating from a specific slide in your presentation or “From the beginning” if you want to start recording a voice-over from the first slide.

• Video : PowerPoint includes an option to record video with your audio recording. Toggle the image of the person in the bottom right to turn video recording preview window on or off.
• Laser Pointer : you can turn on the laser pointer while recording to draw attention to specific words or diagrams on your slides
• Ink : draw on your PowerPoint slides with either a pen (fine line) or highlighter (chunky line) to add emphasis while recording your narration. Select from a range of color options.
• Eraser : use the eraser to erase ink marks from your slides
• Notes : click the down arrow at the top of screen beside the word Notes to display the speaker notes for each slide as you present.
• Click on the Red Record button at the top left corner of the screen to start recording.
• You can control whether you want to show your face in narration by clicking the profile icon in the bottom-right corner of the screen.

If you need to redo your audio recording, click on the Clear button, an X at the top right of the screen (refer to the screenshot below). When you click on the X you will see two options - to clear the recordings on the current slide or to clear recordings from all slides in your PowerPoint presentation.

• Click the Advance button (forward arrow) to move to the next slide when you are ready.
• When you have finished recording, click the Stop icon in the top left corner.
• Once you have returned to the standard PowerPoint editing screen, you can view the recording on any of the slides that you did a voice-over for. Simply click the sound icon which appears on the slide (or the presenter video preview, if you recorded with video). Refer to the screenshot below to see an example of the PowerPoint audio recording playback bar and presenter video preview (highlighted with a red box).

How to delete a PowerPoint Voice Over?

There are a few options for removing voiceover audio from your presentation.

To remove voiceover from a specific slide in a PowerPoint presentation:

• Find and click on the relevant slide
• Select the sound icon on the slide
• Press the Delete key

To remove voiceover from all slides in a PowerPoint presentation:

• Select the Slide Show tab from the Ribbon
• Click the Record feature button which will display a drop down menu
• Navigate down to Clear and then click Clear narrations on all slides to delete the voice-over from all PowerPoint slides in your presentation.

This how to guide for how to record voiceovers in PowerPoint was bought to you by the PPT Productivity team. PPT Productivity is a timesaving add-in for PowerPoint that makes it easier to create, refine and reuse great looking PowerPoint slides. Visit our main website to check out the features and  download your free 30 day trial .

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How to Do a Voiceover on PowerPoint Presentation (Step-By-Step)

In the evolving world of presentations, adding a voiceover to PowerPoint slides has transformed static visuals into dynamic learning experiences, apt for diverse scenarios from e-learning to corporate pitches. Yet, many struggle to understand “how to do a voiceover on PowerPoint”.

So, how does one infuse life into slides with voiceovers? This article is dedicated to illuminating the process, providing a clear and comprehensive guide on how to do a voiceover on PowerPoint effectively. Read it thoroughly as we explain this process for you in this article.

Part 1: What is the Voiceover PowerPoint Presentation?

A voiceover PowerPoint presentation is a dynamic blending of voice and visuals at its core, enriching the traditionally static slides with narration. This feature can transform a basic presentation into a more interactive experience, enabling the conveyance of information seamlessly, regardless of whether the presenter is physically present or not.

But why is this so revolutionary? In our digital age, the nature of presentations has evolved. Often, circumstances like distance, emergencies, or the sheer convenience of nonparallel learning require us to lean on technologies that ensure the message is still effectively delivered. This is where the voiceover feature in PowerPoint steps in.

Why Opt for Voiceovers in PowerPoint?

Precision through Pre-recording: With the luxury to narrate, practice, and re-record, you gain mastery over your content, ensuring a refined final presentation.

Visual Versatility: Incorporating visuals like images, charts, or graphs and coupling them with voiceovers guarantees that the intended message is clear, without overwhelming the slide with text.

Sharing & Consistency: Given the ubiquity of PowerPoint, sharing your narrated presentation ensures that your message remains consistent across various viewings.

Enhanced Engagement: Using voiceovers enables a heightened focus on content, facilitating a genuine connection with your audience.

Uncomplicated Setup: Whether you are looking at how to do a voiceover on PowerPoint on Mac or iPad, the process is largely uniform. Beyond the software, all you need is a quiet space, a functioning microphone, and a well-prepared script. The investment in preparation ensures an impactful delivery.

So, knowing the fact how to do a voiceover on PowerPoint on the phone or PC voiceover is not merely about adding sound. They are about enhancing understanding, ensuring consistency, and offering versatility in how information is shared. It is an evolution in presentation design, waiting to be harnessed to its full potential.

Part 2: How to Do a Voiceover on PowerPoint

Narrating your PowerPoint slides can add depth to your presentation, making it more engaging and informative for your audience. Whether you are working on a single slide or an entire presentation, adding a voiceover is a straightforward process. Let's look at a step-by-step tutorial to guide you through.

1. Voiceover for a Single Slide:

Step 1: Preparation is key. Before anything else, ensure you have a functioning microphone connected to your computer. It is advisable to test the microphone's sound levels to ensure clarity. Additionally, preparing a script will allow for smoother narration. Practicing a couple of times will further enhance your presentation.

Step 2: Open your PowerPoint presentation and navigate to the slide you wish to add narration to.

Step 3: Go to the 'Insert' tab and click on 'Audio', then select 'Record Audio'.

Step 4: A 'Record Sound' dialogue box will appear. Here, input a name for your narration.

Step 5: Click the 'Record' button (represented by a red dot) to start the recording process. Read from your script or speak naturally, depending on your preparation.

Step 6: Once done, click 'Stop'. An audio icon will appear on your slide. You can preview the audio by clicking on the sound indicator and pressing 'Play'.

Step 7: Adjust the audio icon's placement on the slide so that it does not obstruct any other slide elements.

2. Voiceover for the Entire Presentation:

Step 1: Begin by setting your presentation in the 'Normal' view.

Step 2: Select the first slide from where you want the narration to commence.

Step 3: Click on 'Slide Show' and then 'Record Slide Show'. Choose 'Record from Current Slide'. In newer versions like PowerPoint 2019, a recording window will appear. For earlier versions, a dialog box will offer more recording options.

Step 4: Opt for 'Slide and animation timings' and 'Narrations, ink, and laser pointer'. These options enable PowerPoint to automatically track slide changes, narrations, and any annotations you make during the recording.

Step 5: Click on 'Record'. In PowerPoint 2016, you would click 'Start Recording'.

Step 6: You have the liberty to pause the recording if needed or restart with the 'Clear Recordings' option.

Step 7: Navigate through the slides using the 'Advance' button or the spacebar.

Step 8: Once completed, click 'Stop'. You will notice tools at the bottom left of the screen, including the Laser Pointer, Highlighter, and Eraser, which can be used to emphasize points during your narration.

How to Create a Voice-Over PowerPoint on Mac

For Mac users, the process of creating a voiceover PowerPoint presentation largely mirrors that of the Windows version. However, always refer to the specific PowerPoint version's official documentation or support for any variations. If you want to know how to do a voiceover on PowerPoint mac, the previous part is most relevant to you.

So, doing a voiceover on PowerPoint, whether on a single slide or the entire presentation, enhances the viewer's experience. Whether you are using PowerPoint on a Mac or a Windows PC, you now possess the knowledge to confidently narrate your presentations. The power of voice, combined with your slides, ensures your message is delivered with clarity and impact.

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Part 3: Editing Documents with WPS Office - A Free Alternative

In the age of digital documentation and presentations, having access to a powerful office tool is indispensable. Enter WPS Office, a modern and dynamic suite of office applications that caters to the contemporary needs of users around the world. But here is the clincher: it is absolutely free. Whether you are a student, entrepreneur, or a professional, WPS Office ensures that your work is not hindered by software costs.

WPS Presentation: Adding Audio to Your Slides

Much like its counterparts, WPS Presentation allows users to make their presentations more interactive and engaging by adding audio. Here is how you can do it:

1. Open Your Presentation: Launch WPS Presentation and open the specific slide where you want to add audio.

2. Navigate to the 'Insert' Tab: Located at the top of the interface, click on this tab to reveal a dropdown menu.

3. Select 'Audio': This option will allow you to add an audio file from your device.

4. Choose Your Audio File: Browse through your folders to select the desired audio file. Click on 'Open' to insert it into the slide.

5. Adjust Playback Settings: Right-click the audio icon on the slide. From the contextual menu, you can choose when and how the audio should play, whether it loops, or other playback settings.

Editing Word/Excel/PowerPoint Files in WPS Office:

The flexibility and user-friendliness of WPS Office are evident in how seamlessly it allows you to edit various file formats. Here are the general steps:

1. Open WPS Office: Launch the WPS Office application on your device.

2. Choose the Appropriate Module: Depending on the file type, select WPS Writer (for Word), WPS Spreadsheets (for Excel), or WPS Presentation (for PowerPoint).

3. Open Your File: Click on 'Open' or 'File' and navigate to the location of the document you wish to edit. Double-click to open.

4. Edit as Needed: The intuitive interface will provide you with all the necessary tools to edit your document. This includes text formatting, adding images or charts, adjusting layout, and more.

5. Save Your Changes: Once you are done editing, click on 'File' and choose 'Save' or 'Save As' to store your updated document.

1. What are some tips for promoting my voiceover presentations effectively?

To effectively promote your voiceover presentations, share them on platforms like LinkedIn, embed on your website, and utilize SEO for discoverability. Engage with industry influencers and host webinars to connect directly with your audience.

2. Can I edit my recorded presentation after finishing the recording process? 

Yes, you can edit your recorded voiceover in PowerPoint by adjusting timings, re-recording segments, or deleting parts. The "Narrating a PowerPoint" guide offers tutorials on these edits.

This article provided readers with a comprehensive guide on how to effectively add voiceovers to PowerPoint presentations, emphasizing the ease of use and functionality of the process. It outlined the significant advantages of using voiceovers, from easy editing to versatility in delivering presentations on both PC and Mac.

Moreover, the tutorial section offered step-by-step instructions tailored to different conditions, including recording for a single slide and entire presentations. The latter part of the article introduced WPS Office, a free and modernized office tool application suite.

This tool provides an alternative for editing Word, Excel, and PowerPoint documents. WPS Office's capabilities were underscored, with an emphasis on its free accessibility, making it a preferred choice for users seeking cost-effective yet powerful office tools.

• 1. How to do a voiceover on powerpoint mac
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• 3. How to Record a PowerPoint Presentation (Step-by-Step)
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How to Voiceover a PowerPoint or Google Slides Presentation

In the corporate world of flexible hours and hybrid working, it can be difficult to find a time when everyone is available to attend a live company presentation or training session. So, to make these resources available to all, why not upload your presentation to your internal resource website so employees can watch and learn at a time that suits them? You could even include an audio commentary to make it more engaging and more informative. If you’re not sure where to start, follow our guide on how to voiceover a PowerPoint or Google Slides presentation.

How to do a voiceover on Google Slides

While Google Slides doesn’t have a built-in tool specifically designed for voiceover, you can still create one in just a few simple steps. All you need is Google Slides and a computer or phone with a microphone.

1- Record an audio file for each slide

Rather than going through the time-consuming process of recording and re-recording Google Slides voiceovers until they’re perfect, why not optimize the process with an AI tool? LOVO AI’s text to speech tool allows you to create audio files in minutes from an existing script, saving you time and resources. 

Once you have all your recordings ready, label each file clearly so you know which audio goes with each slide. 

2- Upload each voiceover file to Google Drive

Make sure you create a new folder exclusively for these recordings so they’re easier to find in the next step.

3- Add the audio to each slide

Import the audio into your Google Slides document. You can import a different audio file for each slide by going to Import > Audio. The files you uploaded should be located in the ‘Recent’ tab, but you can also search for the file manually. 

4- Adjust your settings

Tinker with your audio settings to achieve the desired result for your Google Slides voiceover. Simply click on the speaker icon which will have appeared on your slide in Step 3, then go to Format > Format Options. Some options to choose from include:

• Autoplay – do you want your audio to play automatically or after a viewer manually clicks?
• Loop – stop your audio after one play or repeat once it ends.
• Button size and color – change the way it looks on your slide.

How to voiceover a PowerPoint 

There are two different ways you can voiceover your PowerPoint and take your presentation to a new level. 

Option 1: Record a voiceover in PowerPoint

The software has several hidden features that the average user doesn’t know about, including the ability to add voiceovers. All you need is Microsoft PowerPoint and either a computer with a microphone, an external plug-in microphone, or earphones with a built-in mic. 

Step 1 – In the top menu, go to Slide Show > Record Slide Show. You’ll have the option to record from the beginning of the presentation or from the slide you’re currently on.

Step 2 – Start recording. Once you choose your start point, you’ll be taken to the full-screen recording page with options to record, stop, and replay. Hit record and there will be a countdown timer from three. 

FYI, anything you type in the notes section of the PowerPoint can be viewed in recording mode by clicking on the ‘Notes’ button at the top. The recording will stop automatically when you reach the final slide. 

Step 3 – Listen back to your PowerPoint voiceover and check that everything’s okay. Just hover over the speaker icon in the corner of your slide to play. Head back to the recording page to fix any errors. 

Option 2: Upload a media file

Instead of recording straight into the PowerPoint software, you can upload your own audio files into each slide. This is perfect if you don’t have the time to record your own voiceover, or simply don’t want your voice attached to the project. LOVO AI’s text to speech tool allows you to create realistic, human-like voice recordings in minutes, which can easily be integrated into your PowerPoint presentation. 

Once you have your voiceover files, go to PowerPoint and click Insert > Audio > Audio from file. Choose your preferred setting: loop, autoplay, or play across slides.

You have two options here: 

• Create one audio file per slide, which you can add to each slide individually. Set them to play automatically once you advance to the slide that the audio file is on.
• Create one single audio file for the whole presentation, and have it play across all slides.

Once the voiceover is added, you’ll see a small sound icon on your slide. You can use the picture format buttons on the Audio Format tab to add a frame, border, or other effects to the audio icon.

How to create a voiceover for slide presentations using LOVO AI

Save time and money by using an AI software like Genny to create incredibly realistic voiceovers and audio recordings. We have hundreds of different voices, for various uses, including some optimized for corporate learning and training videos. Best of all, our online software is incredibly streamlined and easy to use. Here’s how.

Step 1 – Copy and paste the audio script into Genny’s text editor.

Step 2 – Choose the AI voice that fits your brand and video. You can click on the play button on their profile picture to sample the voice. The hundreds of voices are available in a variety of languages and emotions.

Step 3 – Upload your own videos, audio, documents, images, and/or PowerPoint right into Genny’s editor by clicking ‘Add Resource’ or the cloud icon. 

Step 4 –  Explore the built-in library of third-party resources, including images, video, and audio, which you can add to your presentation.

Step 5 – Generate your voiceover. Select a chosen text block or hit ‘select all’, then click on the ‘Generate’ icon 

Using AI to add voiceover to your corporate presentations is the easiest way to make it more engaging for all types of learners. Not only will it improve learning outcomes within the company, but you’ll also have the added bonus of surprising your audience with the most realistic and human AI voices in the world.

Need to see it in action before you decide? We’re letting you try Genny for 14 days for free . 

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How to Embed a Video in PowerPoint Like a Pro

In today’s digital age, where attention spans are shorter than ever eight seconds  incorporating a video into your presentations can be a game-changer.

Did you know that  a single minute of video is worth 1.8 million words?

That’s right videos can convey complex information quickly and effectively, making your PowerPoint presentations engaging but also more memorable.

Whether you’re looking to captivate your audience, illustrate a point more vividly, or add a dynamic element to your slides, embedding video can transform your presentation from mundane to magnificent. 

In this blog, we’ll walk you through embedding a video in a PPT and talk about the advantages and best practices. Let’s dive in!

Table of Contents

Boosts audience engagement, simplifies complex topics, saves time with quick and effective messaging, elevates your professionalism, approach 1: add video into powerpoint from a file, approach 2: add a video from a link, step 1: open powerpoint, step 2: navigate to the desired slide, step 3: click ‘insert’, step 4: choose ‘video’, step 5: select the video source, step 6: insert video, step 7: adjust size and position, step 8: customize playback options, step 9: save the presentation, movie file (mpg, mpeg), adobe flash media (swf), windows media video file (wmv), windows video file (asf, avi), mp4 video file (mp4, m4v, mov), fine-tune your voiceovers for a perfect delivery, bring your videos to life with natural, expressive voices, connect with a global audience through multilingual support, why embedding videos in a ppt is a game-changer.

PowerPoint presentations are a staple in corporate and academic settings, but a static slide show can sometimes fall flat. Your audience craves dynamic content that grabs their attention and holds it from start to finish. 

Videos do just that! They breathe life into your PPTs, changing them from mundane speeches into captivating experiences. Here’s how adding videos can transform your presentations:

Visual content is king. With 88% of professionals prioritizing it, adding videos to your presentations is necessary. They break the monotony of static slides, making your presentation more interactive and lively. 

For instance, a PPT on environmental conservation might use a video display of a wildlife habitat with a voiceover to grab attention. This dynamic display turns a passive audience into an active one, keeping them hooked.

People retain 95% of a message they watch in a video compared to only 10% when reading it. Videos provide a visual and auditory learning experience that enhances information comprehension and retention. They can break down complex information that is difficult to explain with text and images alone into digestible chunks, making it easier for the audience to understand.

A video can deliver your message in seconds, keeping your presentation sharp and impactful. Instead of a lengthy explanation, insert a short clip reinforcing your point. This efficiency allows you to cover more ground, saving time.

Besides, embedding a video in PPT makes it a permanent part of your presentations. You can share or access it anytime, creating a reusable knowledge base perfect for consistent training and onboarding.

Most people prefer learning about products or services through video. Inserting videos in your PowerPoint slideshow meets this expectation, making your presentation look professional and well-curated. This attention to detail can impress your audience and enhance your credibility as a presenter.

Ready to turn these benefits into reality? Let’s explore the step-by-step process of incorporating a video into PowerPoint presentations.

Different Ways to Embed a Video into a PowerPoint Presentation

Adding a video to your PowerPoint presentation is straightforward, regardless of the operating system you use. Choose from these two simple methods: inserting a video from an existing file or using a web link. Let’s walk through the steps:

Step 1: Fire up the PowerPoint App

Launch Microsoft PowerPoint from the ‘Start’ menu on your PC or the ‘Applications’ folder on your Mac.

Step 2: Select the desired slide

Open your PowerPoint presentation in the ‘Normal View.’ Choose the slide where you want to embed the video.

Step 3: Click on the ‘Insert’ tab

Click the ‘Insert’ button in the top menu bar to access options for adding various media types.

Step 4: Choose the desired video file

Select ‘Video on My PC’ (or ‘Video on My Mac’ if you’re using a Mac). Browse your computer to find and select the downloaded video file. Click the ‘Insert’ radio button on the bottom right of the dialog box or press ‘Enter’ to add the video.

What do you do if you want to insert a video from a web page or directly link a YouTube video? Follow these steps:

Step 1: Open your browser

Open the desired web page on your computer. Locate the YouTube video or any clip you want to embed. Then, copy the URL from the address bar.

Step 2: Go to the desired slide

In the PowerPoint presentation, navigate to the slide where you want to insert the video from the link. Then, click on the ‘Insert’ radio button in the top menu bar.

Step 3: Select Online Video

Click ‘Video’ and select ‘Online Video’ from the drop-down menu.

Step 4: Paste the video URL

Paste the URL of the online video, such as a YouTube video link, and select ‘Insert.’ PowerPoint will validate the link and insert the video into your slide, ready to stream during your presentation.

What are the Steps to Embed an Online Video in PowerPoint Slides? 

Embedding a video into your PowerPoint slide involves nine simple steps. Here’s a detailed guide to help you get it right:

Click on the PowerPoint icon from your desktop, taskbar, or start menu. Ensure you have the latest version for the best compatibility with multimedia elements.

Open the PowerPoint file where you want to embed the video. Create a new PowerPoint presentation if you don’t have an existing file ready.

Next, head to the specific slide where you want to insert the video. Use the navigation pane on the left side panel of the screen to select it.

Click on the main menu bar at the top of your PowerPoint window and then on the ‘Insert’ tab to open a new dialog box with options for inserting different elements into your presentation.

Within the ‘Insert’ tab, look for the ‘Video’ group. This dialog box contains different options for adding videos to your slide. Click on the ‘Video’ button. A drop-down menu will appear.

Choose ‘This Device’ to locate a desired video file on your computer (PC or Mac). If you prefer an online video, select ‘Online Video’ and paste the video link.

After selecting the video source, select ‘Insert’ to embed it into your PowerPoint presentation. The video will now appear on your slide.

Once the video is on your slide, adjust its size and position. Use the corner handles to resize the video and drag it to the desired location.

Click on the video to access playback options. Here, you can decide how to play the video during your presentation:

Start Automatically: The video will play as soon as the slide appears

On Click: The video will play when you click on it

Loop: The video will continue until you move to the next slide

Go to ‘File’ in the top menu, then right-click ‘Save As’ to choose your save location and name your file.

Best Video File Formats for PowerPoint

PowerPoint supports a variety of video file formats. Knowing which formats are compatible can save you time and prevent playback issues. Check out this brief breakdown:

MPG and MPEG are excellent choices for inserting videos in PowerPoint. They deliver to-notch output with efficient compression, which is ideal for slide shows requiring sharp clips without large file sizes.

Top use cases:

Product demos

Event highlights

SWF files support interactive content and animations, making them great for dynamic presentations. While less common today, they are still valid in older PowerPoint versions. Convert these files to a more supported format for better compatibility and security.

Interactive tutorials

Legacy presentations

WMV files offer high compatibility and seamless integration with PowerPoint. This format is beneficial if you use the Windows operating system because you don’t have to embed code or need additional software to run it on Windows.

Training videos

Corporate presentations

ASF and AVI are universal and widely supported formats. AVI is known for its high-quality video and audio, perfect for outstanding presentations. ASF is excellent for streaming content, ensuring continuous play from a web page.

Streaming media

MP4 and its variations are the most popular video formats due to their compatibility across different devices. They offer excellent finesse and compression, ensuring your PowerPoint slideshow looks great without consuming much storage space.

Cross-platform presentations

Comprehensive video content

Use these supported video formats to create more dynamic and engaging PowerPoint slides. Seamless video integration will enhance your audience’s experience.

How to Enrich Your Presentations Using Murf Studio?

Imagine captivating your audience with a video presentation that is so engaging that it feels like a conversation. That’s the power of Murf Studio, an innovative tool that transforms your videos with professional-grade voiceovers.

Embedding these enriched videos into your presentations elevates the impact and effectiveness of your message. Here’s how Murf turns your videos into compelling stories, guiding your audience throughout:

Murf lets you customize every aspect of your voiceover pitch, speed, and pauses. This precise control ensures a seamless, engaging experience that enhances video content.

For example, you can slow the pace for complex information or add strategic pauses for emphasis, making your video more digestible and impactful.

Choose from 120 + natural, expressive voices that sound incredibly human-like. Murf offers voices across various accents, tones, and styles, ensuring you find the perfect match for your video. 

Need an authoritative tone for a corporate presentation or a warm, friendly voice for a more casual meeting? Whatever your project demands, Murf has the perfect voice to bring your videos to life and set the right vibe.

Create voices in multiple languages to ensure your message resonates with global viewers. It is especially beneficial for international companies or educators who must communicate with a diverse audience. By providing voiceovers in multiple languages , you can make your video accessible and relatable to non-native speakers, expanding your reach and impact.

Bottom Line

Embedding videos in PowerPoint can transform your presentations, making them more engaging, professional, and globally accessible. Using suitable file formats and Murf’s powerful features will boost your presentation’s impact.

Ready to elevate your presentations? Try Murf Studio today and create videos that captivate your audience from start to finish.

1. How do I adjust the size and position of the embedded video?

It’s easy! Click on the video to select it, then use the handles around it to resize. Drag the video to your desired position on the slide.

2. Are there any limitations on the length of the video to be embedded?

No strict length limits exist, but longer videos can increase the size of your presentation file. It might cause performance issues, so keep your PPT concise and impactful.

3. Will the embedded video play automatically during the presentation?

Indeed! PowerPoint offers action buttons, so you can adjust the settings in the playback options to fit your presentation style.

4. How do I ensure the embedded video works on different devices?

Stick to widely supported formats like MP4. Test your presentation on various devices to ensure everything is flawless.

5. Is it possible to loop the embedded video continuously?

Yes, you can! In the playback settings, select the “Loop until stopped” option. Your video will keep playing until you decide to move on.

6. How do I use Murf’s voiceover for any video before inserting it in text to speech?

Upload your video to Murf, create the perfect voiceover with your desired settings, and export the final video. Then, follow the steps to embed this video in your PowerPoint presentation. Easy and effective!

You should also read:

Why Marketers Should Use AI Voice Over for Marketing Videos

How to Create Training Videos in Seven Easy Steps

How to create engaging videos using TikTok text to speech

• Add animation Video
• Add transitions between slides Video
• Add, format, and record video Video
• Add and record audio Video

Add and record audio

Add and record audio, such as music, narration, or sound bites, to your PowerPoint presentation and select the playback options.

Add audio from your PC

Select Insert > Media >  Audio .

Select Audio on My PC .

In the Insert Audio dialog box, select the audio file you want to add.

Select Insert .

Record audio

Select Insert > Media > Audio .

Select Record Audio .

Type in a name for your audio file, select Record , and then speak.

Important:  Your device must have a microphone enabled in order to record audio.

To review your recording, select Stop and then select Play .

Select Record to re-record your clip, or select OK if you’re satisfied.

To move your clip, select and drag the audio icon to where you want it on the slide.

Note:  If you’re using more than one audio file per slide, it’s advisable to put the audio icon in the same spot on a slide to find it easily.

Select Play .

Change playback options

Select the audio icon and then select the Playback tab. Then select which options you'd like to use:

To trim the audio, select Trim and then use the red and green sliders to trim the audio file accordingly.

To fade in or fade out audio, change the number in the Fade Duration boxes.

To adjust volume, select Volume and select the setting you prefer.

To choose how the audio file starts, select the dropdown arrow and select an option:

In Click Sequence – Plays the audio file automatically with a click.

Automatically – Plays automatically once you advance to the slide that the audio file is on.

When Clicked On – Plays audio only when the icon is clicked on.

To choose how the audio plays in your presentation, select an option:

Play Across Slides – Plays one audio file across all slides.

Loop until Stopped – Plays an audio file on loop until it’s stopped manually by clicking the Play/Pause button.

To have the audio play continuously across all slides in the background, select Play in Background .

Delete audio

To delete audio, select the audio icon on the slide and press Delete.

Add audio to your PowerPoint presentation

Play music for the duration of your slide show

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Table of contents, what apps can you use to create powerpoint presentations and slideshows, save as video using microsoft powerpoint, online-convert, converter365, add voiceover to your video with speechify voiceover, what is a ppt to video converter, what is the main purpose of this software, what are the advantages and disadvantages of converting ppt to video, should i add background music to my presentation.

Discover free PPT to video converter apps and take your PowerPoint presentations to a new level in video, audio, and multimedia formats.

PowerPoint presentations (PPTs) are an all-time favorite tool to increase the appeal and clarity of a work project or school assignment. If, after you’ve created your presentation , you want to convert it into a video to upload to your blog or YouTube , you’ll no doubt want to find the best way to do it.

This article teaches you how to make your PPT presentation into a high-quality video.

These are some of the most popular apps for creating or enhancing PowerPoint presentations and slideshows. While some have been around for years, others are relatively new. They all have similar features to PowerPoint, allowing you to create a presentation from pre-designed templates or edit a presentation to add new features.

Some of the most popular PowerPoint and slideshow apps include:

• PowerPoint 2007
• Microsoft Office
• PowerPoint Slides
• Beautiful.ai

Apps for turning PPTs into videos

If you want to convert PPTs and slideshows into video format, various online apps are available for that purpose. Keep reading to learn everything about the best apps available.

HourOne is an easy-to-use app that will allow you to create videos from your PPTS and slideshows. The app provides virtual human avatars that will present these high-quality videos. Additionally, you can customize the video’s language, accent , and look to meet all your needs.

Once you create the video, you can download it to your computer choosing between multiple file formats, including WMV, MOV, and AVI. Your creation can also be used in video-sharing apps such as YouTube, social media , and more.

With HourOne, you can start with a free trial. The videos you create will have a watermark in one corner during this period. You’ll have to acquire the app’s premium version to access further edition tools.

From the PowerPoint app, you can choose to save your presentation as a video file. You have various video qualities available, from standard to Ultra HD. This is the easiest way to do it.

Additionally, you can choose to use recorded timing and narrations and the slide transition seconds. To save the video, two formats are available, MPEG-4 and Windows Media Video. However, MPEG-4 is recommended for its compatibility with multiple video players, including Apple devices.

Aspose allows you to convert PowerPoint presentations to video. The versions of PowerPoint compatible with the app are the ones with the extension PPT, PPTX, and PPSX.

While creating your video presentation, you can choose the transition time and even incorporate audio. Various audio options are available on the app, but you can also upload your own files.

Aspose has additional features that allow you to convert MP4 to WEBM, PDF to video, images to video, and PowerPoint to YouTube videos.

Online-Convert is an online platform where you can upload your PPS or PPT files and automatically convert them into MP4 videos, among other available video formats.

During the conversion process, the app has a wide variety of tools to customize the video to your liking. The app will automatically determine the video resolution when you choose the file size.

Besides being a PPT file to video converter, the app has additional features, including an image converter, hashtag generator, and PDF-to-Word converter.

Online-Convert is free software with basic features. However, you can acquire a full membership that will allow you to convert, edit, and compress all kinds of files.

Veed.io is an online platform that will not only create videos from your PowerPoint files. It has various interesting features worth checking out.

Veed.io has an integrated webcam recorder that will allow you to appear in the presentation. With this feature, you’ll be able to incorporate audio into your videos.

Additionally, you can add annotations and sound waves from audio files. Before exporting the file, you can review the recording and make editions, such as adding subtitles and personal touches.

The final video can be exported in MP4 format to your computer and played on Windows Media Player, among other multimedia software.

Converter365 is a user-friendly platform that allows you to create a video from a PowerPoint presentation following a few simple steps. You just need to upload your presentation file into the app, which will automatically convert it into a video.

The app allows you to download the videos into your computer on MP4 and ODP video files, among other available formats.

If you want to improve your video presentations, try Speechify voiceover feature and add audio to your PowerPoint slides .

With Speechify voiceover, you can write the script for every slide of your presentation and download it to your computer in MP3 format. You can also choose the voice speed to pair it with every slide of your presentation.

Try Speechify voiceover for free today and take your presentations to the next level.

A PPT to video converter is software that transforms PowerPoint presentations or slideshows into videos with animations, voice-over, and music.

Using PPT files to video will allow you to create engaging presentations to share on social platforms.

The advantage of converting PPT presentations to video is that it sets a different tone and catches the audience’s attention. The disadvantage is that each slide has a preset time and doesn’t allow time for clarifications.

Adding music to a presentation can take it to the next level and engage your audience.

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Cliff Weitzman

Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.

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