ms word home tab assignment pdf

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Microsoft Word 2013 - Exercises (1) Gam

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Button Drop-Down - Ctrl Key Result   

The Copy Button also puts selected text or graphics into the Clipboard. It remains where it is, though. The keyboard equivalent for this is Ctrl+C .  

The Format Painter (Brush) ( Ctrl+Shift+C to copy formatting, Ctrl+Shift+V to paste formatting)

These all work with the Office Clipboard as well as the System Clipboard. You can see what is in the Office Clipboard by clicking on the dialog launcher in the bottom right corner of the Clipboard group. (Again, the Mac program does not use Dialog Launchers.)

The top of the Office Clipboard Task Pane will tell you the number of items in the clipboard out of the possible 24. If, with the Clipboard Task Pane showing, you click on one of the items, it will be pasted into your document at the current insertion point even if it was not the last item placed in the clipboard.

Note, the (Windows) System Clipboard holds the last item cut or copied. It only holds one item.

Clipboard -- Font -- Paragraph -- Styles -- Editing -- Voice (2019)

The Font Group

The font group has to do with how characters look. It is distinguished from the paragraph group where the formatting handles the entire paragraph. I am going to divide these controls into three parts: Controls that give you direct formatting or erase that formatting, A Control that changes the Case of text but is not formatting, and Controls that change how the text looks but are not considered formatting. Let's look at the last two types, first, because there are only two of them. Change Case : - Note that Small Caps is not one of the options. Highlighting : - Highlighting is not considered formatting in Word Highlighting cannot be part of a Style definition (unlike shading) and is not reversed by the Clear Formatting button. Next is the Oops button: Clear Formatting, which will strip the effects of the other buttons in the font group from selected text. Clear All Formatting This says it clears all formatting. This is not accurate. It clears all direct formatting, the same as using Ctrl+Spacebar and Ctrl+Q. . It then changes the paragraph style to the Normal style. The Clear Formatting button will clear any of the formatting applied by the remaining buttons in the Font Group or direct paragraph formatting as well as any style formatting. The following are all considered Direct Formatting by Word and can be cleared by the Clear Formatting button (or by Ctrl+Spacebar ). Font Dropdown and Font Size Dropdown These have been a part of Word since at least Word 97. You can click on them to give a list to select from or you can type in them. In the size window you can type a size that is not on the dropdown list. In the Font window you can start typing the name of a font and it will fill in the first font name that fits as you type.   Increase Font Size - Grow Font Decrease Font Size - Shrink Font These two buttons will increase/decrease the size of selected text. The increments are according to the font sizes shown in the dropdown for fonts except that for smaller sizes it will go in increments of one that can be lower than any shown. The minimum is 1.   Bold (Ctrl+B) Italic (Ctrl+I) These two buttons apply Bold or Italic formatting to text. When the insertion point is inside text that has been formatted as bold or Italic, these buttons will be shaded. Bold and Italic are toggle formatting. I.e., if you apply bold to text that is already bold, it is turned off. Both can be applied to the same text, so that you can have text formatted Bold and Italic . I tend to use the Strong and Emphasis character styles instead of the direct formatting in case of a theme change. There is no built-in style for that. Applying the style is not a toggle.   Underline (with options) (Ctrl+U) Clicking on the Underline button will underscore your text. Clicking the little triangle on the right will give you options for the type of underline you want. Once you select an option, that option is active during your Word session (including in different documents). The Underline Color brings up a palette. More Underlines... brings up the Font dialog box which has access to even more underline types. You can only apply one type of underlining to a character. This is character formatting so you could apply different types to different characters in the same word. If text is already underlined and you click on the Underline button, the underlining will be removed.   Strikethrough The Strikethrough button gives you a single line through selected text. A double line is possible through the Font Formatting dialog box ( below ). If this button is clicked on text that already has double-line strikethrough, it changes it to single-line. If it is clicked on text that already has single-line strikethrough, that is removed. The Strikethrough button will be shaded if selected text has a single underline applied.   Subscript Superscript These decrease the font size proportionally and lower or raise the baseline. These buttons are toggles and will be shaded when text is selected to which they apply.   Text Effects Text Effects lets you apply WordArt type appearance to text in the body of your document. Unlike WordArt, Text Effects can be applied using Styles . The Text Effects button is available beginning with Word 2010. The screenshot above is from Word 2013; the last three choices in the menu are not available in Word 2010. This works as a gallery, changing the appearance of text as you mouse-over a type. Also, as you mouse-over, if you pause, you will see background information on the effect. The Text Effects button only works as a drop-down. Unlike the Underline , Highlighting , and Color buttons which also allow choices, it will not apply an effect upon being clicked. You need to pick something. Text Effects work best on larger-size text. On body-size text they will make the text unreadable. For access to all of the options, you need to use the Dialog Launcher . I do not pretend to understand all of the choices in this. Here is an Office-Watch page on them.   Font Color If you simply click on the font color button, it will give you the color shown. That color will be the last one applied to text in your Word session. If you click on the drop-down, it gives you selections and menu choices. I try to use Theme colors when they work. That is because if a theme is changed, the color is more likely to fit in. More Colors gives you access to the full palette Gradient allows setting multiple colors fading - this is much more effective with larger text.   Font Dialog Launcher (Ctrl+D) As with many of the Groups on the Ribbon, the Font Group has a dialog launcher button in the bottom right corner. An alternative for reaching this dialog box is the keyboard shortcut Ctrl+D . This opens a dialog box that gives control over multiple options and gives more options than do the buttons on the Ribbon. Two not available on the Ribbon buttons are Double strikethrough, and S MALL C APS. In addition, the Underline style gives access to many different kinds of underscores. The Preview box at the bottom previews what you are setting. Under that are buttons that let you set these settings as the default for new documents (based on this template), for text effects , and OK/Cancel. Even more options are available on the Advanced tab of the font dialog box: These have to do with character rather than line spacing. Exploration of these options is beyond the scope of this page.   Clipboard -- Font -- Paragraph -- Styles -- Editing -- Voice (2019)  

The Paragraph Group

Bullets and Numbering is the top-right section of the paragraph group. For simple documents that will not need much editing, these will work fine. Bullets The first button is for bullets. Clicking on the bullet button will give you a bullet, the type of bullet will be the last type used by you. Following paragraphs will have the same bullet type. When you press the Enter key to create a new paragraph in an empty line, Word will discontinue use of bullets. When you click on the button, Word changes the indents to add a "hanging indent" that indents both the bullet and the associated text. Clicking on the down-pointing triangle will give you choices. You can also choose to define your own bullet icon. For documents that are going to be heavily edited or with multiple kinds of bullets, I recommend use of bullets linked to Styles. See How to control bullets in Ribbon Versions of Word by Shauna Kelly .

The second bullet is for simple numbered lists. Clicking on the button will give you a single-level numbered list of the type last used. Shown below is such a number inserted with the ruler showing. Included with the numbering is a first-line indent and a hanging indent. Your numbered list will be set in from the margin and following lines in the paragraph will be set in more. As with bullets, you can apply this to existing paragraphs. As with bullets, the down-facing triangle will give you more choices. The screenshot above shows the gallery of choices. As with the bullets gallery, the list number gallery lets you preview your choice for selected text. In this show, the current choice is with the full stop following the number; the previewed choice is with a right parenthesis. As with bullets, you can define a new format. In addition, you can reset or restart your numbering. Again, with simple documents that will not be edited much, this button works fine. For anything more complex, you will want to go to Numbering linked to Styles. See How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly . This method gives much finer control and is much less prone to development of "spaghetti numbering."

If any East-Asian language is enabled, the Paragraph Group on the Home tab will include two additional controls to change the text direction. When used with a non-East-Asian language, they do not really change the direction but do change the ruler and other things. This is explored more in my page on Alignment and Justification .

The little arrow in the bottom right corner of the Paragraph group launches the Paragraph Formatting dialog. Again, such formatting is best done using Styles rather than directly.

The Styles Group

The Styles Group in Word 2007-2010 is shown above. The Styles Group for 2013 and later no longer has the Change Styles dropdown. That has been moved to the design tab in those versions. From Word 2016 on it has become smaller horizontally but still has the expansion dropdown menu. With Word 2021 and Windows 11, a different look was introduced, called the "New Experience." It changed the Styles Group, removing the unformatted names of the styles and instead showing them formatted. This decreases the number of styles that can be displayed. It is possible to add style controls to the Quick Access Toolbar. Here is a link to my free Add-In that does this: Styles QAT Add-In .   Clipboard -- Font -- Paragraph -- Styles -- Editing -- Voice (2019)  

The Editing Group

The Editing Group actually appears on the far right end of the Home Tab.

The Editing Group has three choices, two of which are drop-down. Find Find ( Ctrl+F ) opens the navigation pane with the insertion point in a search box Advanced Find ( Ctrl+H , Alt+D ) opens the Find dialog box (See Replace below) Go To... ( Ctrl+G ) opens a dialog that lets you go to a point in your document   Replace ( Ctrl+H ) opens the Replace dialog box shown below. Actually, it opens a smaller dialog box with everything above "Search Options" on it. In the smaller version the button on the left reads "More >>" instead of "<< Less." Note the Find and Go To tabs at the top. These are the dialog boxes for the Advanced Find and Go To commands. The Replace dialog can be used instead of the Advanced Find box if you want, just ignore the Replace and Replace All buttons. Under both the Find what and Replace with boxes are areas for format. These are controlled by the Format and No Formatting buttons when the cursor is in the box for the text. There are multiple web pages devoted to this dialog box. Here is a place to start: MVP General Word Help Page

The Voice Group - Dictate Office 2019-2021/365 Only

Note that the Online version of Word also has a Transcribe function. As far as I know, this is the only function available in the Online version that is not in the Desktop applications.

Variations on the Home Tab

This page has been exploring the controls in Word 2010 and 2013. The Home tab has remained mostly the same in all versions of Word. Here are some screenshots.

-Word 2007 - wider -Word 2007 - narrower The three tabs above are all screenshots of the ribbon on the same computer. Word repackages the ribbon tabs to fit the available space. Here, I've simply decreased the size of the screenshots of the wider versions. In the wider version, it gives more space to the Styles Gallery. In the narrower version some buttons shrink or lose captions. The combination of screen size and resolution determines what you will see,  so your ribbons may not look exactly like any of the ones shown here. Another example showing different screen layouts is in the Word 2010 version of the Drawing Tools contextual tab below. Your ribbon may or may not have a Developer Tab , that is up to you. The Word 2007 and 2010 tabs shown are from a laptop running Windows Vista. The Word 2013 tabs are from a desktop tower running Windows 7 on a larger screen.

Word 2010 - Narrower (Note the collapse of the QuickStyles Gallery and Editing Group. The Quick Styles gallery is now available through the dialog launcher button next to the word "Styles.". Other groups are compressed. This is less than half as wide as the one  immediately above it.)

Word 2016/365

Original Word 2016 Word 2016/365 in 2018 - Note Voice/Dictate Group on Right Word 2019/2021/365 in 2023 Word 2021/365 New Experience applied in 2023 - major change is look of Quick Styles Gallery and addition of Editor